Purchasing & Inventory Billing Admin – A-1 Balers & Compactors - West Palm Beach, FL

Waste Pro USA•Golden Lakes, FL

35d•Onsite

About The Position

A-1 Balers & Compactors, a Waste Pro operation, is an industrial equipment repair and fabrication shop serving the waste and recycling industry. Our team repairs and fabricates containers, balers, compactors, chutes, and related equipment, while also performing welding, heavy-steel fabrication, hardware installation, equipment preparation, and painting. A-1 supports Waste Pro’s hauling, container, and equipment operations while also servicing customer-owned industrial waste equipment. This is a hands-on administrative and inventory position that works closely with our technicians, managers, vendors, and operations team. You'll coordinate parts purchases, track inventory and deliveries, maintain fleet and maintenance records, assist with billing documentation, and make sure the shop has the information and materials it needs to get the job done.

Requirements

Strong computer and data-entry skills are essential for this position.
Proficiency with Microsoft Office, email, and computer-based recordkeeping systems.
Ability and willingness to quickly learn company-specific software and systems.
Strong attention to detail with the ability to enter, track, and maintain accurate information.
Comfortable communicating with vendors and following up on quotes, orders, deliveries, backorders, and returns.
Strong organizational skills with the ability to maintain purchasing, inventory, and maintenance records.
Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
Dependable, organized, and able to follow through on assignments with accuracy.
High school diploma or GED required.
At least 6 months of related work experience.

Nice To Haves

Experience using fleet management, inventory, purchasing, maintenance, or similar business software is preferred.
Experience with purchasing, inventory, parts, fleet maintenance, trucking, automotive, heavy equipment, warehousing, or industrial operations is preferred.

Responsibilities

Request vendor quotes and coordinate the ordering of parts and shop materials.
Create, track, and maintain purchase orders (POs) and accurate purchasing records.
Communicate with vendors regarding pricing, availability, delivery dates, backorders, returns, credits, and stocking levels.
Track parts orders and follow up on delayed or partial deliveries.
Receive parts, reconcile deliveries against purchase orders, and coordinate returns and core credits.
Maintain accurate inventory records for parts, containers, compactors, trucks, and related equipment.
Organize parts using Vehicle Maintenance Reporting Standards (VMRS) codes and maintain a clean, organized parts room.
Perform inventory reconciliations and maintain documentation needed to support billing.
Collect and review Driver Vehicle Inspection Reports (DVIRs) and enter vehicle mileage and operating hours into the fleet management system.
Maintain vehicle, preventive maintenance (PM), work order, invoice, and other maintenance records.
Maintain purchasing activity and expense information in company reporting systems.
Assemble, scan, and maintain invoices and supporting documentation needed for billing.
Provide administrative support to the Office Manager and shop leadership.
Assist with additional shop and administrative responsibilities as needed.
Attend and participate in corporation sponsored training courses as assigned.
Keep up to date on current technology, as job appropriate, being used by Waste Pro USA.
Perform any additional job duties that may be assigned by the Supervisor.