Purchasing/Inventory Agent

Inspire Development Centers•Sunnyside, WA

About The Position

The Purchasing/Inventory Agent works under the direct supervision of the Purchasing Inventory Manager. The role reviews purchase requisitions for completeness and accuracy, processes purchase orders, obtains quotes and bids, and maintains computerized inventory and asset records. It also supports equipment purchasing, vendor coordination, inventory audits, facilities and equipment repairs, vehicle registration records, and property and project files. The position works closely with IDC personnel and the general public and must maintain confidentiality of program and client information. Inspire Development Centers provides early childhood education and social services to more than 4,000 children at more than 27 child development centers across Washington, through center-based and home-based services. Its federally and state-funded programs have differing regulations and requirements that must be coordinated and followed. Many children served by the agency speak Spanish as their first language.

Requirements

High school diploma or GED certificate, plus additional training in a specialized or technical field.
Experience working in a federally funded and regulated environment.
Experience in policy and procedure development.
Experience in strategic planning and facilitating planning groups.
Experience in risk management.
Excellent communication and interpersonal skills.
Excellent problem-solving and decision-making skills.
Understanding of the interrelationships between services and systems.
Ability to learn new tasks quickly and efficiently.
Ability to manage multiple tasks and meet deadlines.
Ability to gather and analyze data for reports using multiple methods.
Ability to maintain effective working relationships with coworkers and the general public, and to use good judgment in recognizing the scope of authority.
Detail-oriented, with a strong customer-service focus.
Ability to work with a culturally diverse population.
Proficiency with a personal computer, including Microsoft Office.
Accurate data management, documentation, and recordkeeping skills.
Valid Washington State driver’s license and proof of automobile insurance.
Ability to travel to perform job duties and responsibilities.
Must pass initial and periodic criminal and background checks, employee health clearance, TB screening, and random drug screening.
Must maintain current First Aid/CPR cards; the posting notes these are suggested for Safety Committee members within 30 days of membership.
Must sign a Confidentiality Agreement and complete and sign an annual Conflict of Interest Disclosure Statement.

Nice To Haves

Good computer skills.
Typing speed of 45–50 words per minute with fewer than five mistakes.
English/Spanish bilingual fluency.
Bookkeeping or accounting experience or education.

Responsibilities

Review purchase requisitions for completeness, accuracy, budget coding, and proper allocation; generate and process purchase orders and ensure supporting documentation is attached.
Place orders with approved vendors and suppliers; obtain and compare quotes, bids, pricing, warranties, and delivery timelines to identify best-value options.
Maintain vendor and service-provider relationships; track orders, coordinate logistics, and resolve delayed shipments, backorders, and discrepancies.
Coordinate employee business travel and company events, including flights, accommodations, venues, and ground transportation, in accordance with schedules and travel policies.
Conduct routine equipment and inventory audits; maintain inventory records and systems; assign property tags and add new equipment to the Asset Tracking System; help identify obsolete, damaged, or surplus items.
Manage facility and equipment repair tickets; assess repair requests, evaluate repair versus replacement, recommend action, coordinate service calls, and track work orders through completion.
Provide technical support and training to internal buyers and follow up on outstanding purchase orders using the P.O. Status Report.
Maintain vehicle registration files and ensure vehicle licensing is current.
Assist the Purchasing/Inventory Manager with leasehold, land, building, and project files, and coordinate repairs of special equipment.
Complete credit applications as needed.
Attend staff meetings, workshops, trainings, and seminars to support professional growth.
Maintain confidentiality of program and client information.
Perform other duties as assigned.