Purchasing & Facilities Manager - Healthcare - Town & Country

Esse Health•St. Louis, MO

4d•Onsite

About The Position

Esse Health is the largest independent physician practice in the St. Louis Metropolitan area with over 100+ physicians, in 35+ locations, serving nearly 130,000 patients. We are leading the health care community by placing patients and their physicians at the center of health decisions. Esse Health is more than a healthcare provider - it's a place where medicine is a calling and not just a profession. It's a team of extraordinary medical professionals with the latest ideas for keeping patients healthier. Esse Health is searching for a full-time Purchasing & Facilities Manager for our Central Office / HUB located in Town & Country! Summary: The Purchasing & Facilities Manager is responsible for acquiring, storing, and distributing supplies and equipment, ensuring that all purchases provide the best combination of quality and cost through competitive bidding processes. This role supports the expansion or remodeling of Esse Health locations by coordinating with offices, the Business Office/HUB, and external vendors and suppliers. Responsibilities include weekly vaccine procurement (excluding flu) and annual flu vaccine planning and distribution. The Manager oversees purchasing and maintenance functions, supervises assigned staff, codes invoices, and resolves discrepancies or service issues. This position also acts as the back-up liaison to the Business Office/HUB Building Management Company and manages facility-related needs.

Requirements

Bachelor's degree in Business Administration or equivalent required
Minimum of two years supervisory experience
Minimum three years purchasing experience in a medical group or hospital
Effective at organizing and managing multiple priorities.
Excellent oral and written communication skills.

Responsibilities

Supervises Receptionist
Provides timely performance reviews for team member
Ensures timely and accurate procurement of supplies, vaccines, equipment, and services
Manages cost-effective purchasing through review, bidding, and vendor contract negotiations
Coordinates printing services for patient mailings, forms, business cards, and brochures
Maintains a log of purchasing sources and prices
Ensures correct credit/debit transactions for physician office supplies and vaccines
Handles order discrepancies, back orders, and service or repair calls
Matches packing slips to invoices, codes charges to departments, submits approved invoices to Accounts Payable for payment processing
Manages all parcel deliveries and ensures distribution to appropriate departments or offices
Manages day-to-day Business Office facility needs and serves as back-up liaison to Building Management
Coordinates or assists with office relocations and projects, including vendor coordination and procurement of office/medical furniture and supplies
Performs other duties as assigned