Purchasing Coordinator

IMC-Metalsamerica LLC•Shelby, NC

just now

About The Position

The Purchasing Coordinator supports procurement operations by managing purchase orders, maintaining vendor relationships, and ensuring compliance with contract and insurance requirements. This role ensures purchasing accuracy, enforces vendor standards, and supports efficient and controlled procurement processes across the organization.

Requirements

2–5+ years of experience in purchasing, procurement, or accounts payable
Experience with ERP systems (NetSuite preferred)
Strong attention to detail and organizational skills
Understanding of purchasing workflows and basic accounting concepts
Detail-oriented and process-driven
Strong follow-up and communication skills
Ability to manage multiple priorities
Vendor coordination and relationship management
Compliance-focused mindset

Responsibilities

Create and maintain purchase orders in the ERP system, ensuring accuracy in pricing, quantities, coding, and approvals
Review purchase requests for completeness and compliance with company policies
Monitor open purchase orders and follow up on discrepancies, delays, or missing documentation
Ensure proper audit trail and documentation for all purchasing transactions
Maintain and update the approved/preferred vendor list
Support onboarding of new vendors, including system setup and documentation collection
Serve as a point of contact for vendor inquiries and issue resolution
Guide internal teams toward use of preferred and approved vendors
Ensure required vendor contracts are executed and maintained on file
Track and maintain Certificates of Insurance (COIs) for applicable vendors
Monitor expiration dates and proactively follow up to ensure continuous compliance
Support enforcement of company procurement and contractor engagement policies
Ensure purchase orders are coded correctly (location, department, item/account)
Identify and resolve discrepancies between purchase orders, invoices, and receipts
Support process improvements to enhance procurement accuracy and efficiency
Assist with audits by providing documentation and reports