Purchasing Coordinator

Aston Carter•Kirkland, WA

6d•$24 - $27•Onsite

About The Position

The Purchasing Coordinator plays a crucial role in managing open purchase orders and ensuring the timely delivery of materials and components essential for business operations. Acting as a key liaison between suppliers, procurement teams, planners, and internal stakeholders, this role involves monitoring order status, updating due dates, expediting critical orders, rescheduling orders based on demand changes, and coordinating order cancellations as needed. The position requires a strong organizational ability, attention to detail, and proactive communication to ensure supply chain continuity and inventory accuracy.

Requirements

Associate's degree in Business, Supply Chain, Operations, or equivalent work experience.
2+ years of experience in purchasing, procurement, supply chain, customer service, or supplier management.
Proficiency with ERP/MRP systems (SAP, Oracle, Dynamics, or similar).
Strong Microsoft Excel and reporting skills.
Excellent verbal and written communication skills.
Strong attention to detail and ability to manage multiple priorities.

Nice To Haves

Bachelor's degree in Supply Chain Management, Business Administration, or a related field is preferred.
Experience supporting manufacturing, distribution, or technology supply chains.
Knowledge of inventory management and demand planning concepts.

Responsibilities

Manage and maintain open purchase orders to ensure accurate order status and delivery commitments.
Generate and distribute open order reports to internal stakeholders on a scheduled basis.
Review supplier acknowledgments and ensure purchase order information is current and accurate in ERP systems.
Update purchase order due dates based on supplier feedback and changing business requirements.
Proactively communicate with suppliers regarding order status, shipment schedules, and delivery commitments.
Expedite critical orders to minimize supply disruptions and support production or customer requirements.
Escalate supplier delivery issues and coordinate corrective actions when necessary.
Track and report past-due orders and recovery plans.
Coordinate with planning, inventory, and procurement teams to identify purchase orders requiring rescheduling.
Push out purchase orders in response to demand changes, inventory levels, or business priorities.
Process purchase order cancellations in accordance with company policies and supplier agreements.
Negotiate revised delivery schedules with suppliers to support inventory optimization.
Maintain accurate records of supplier commitments and order status updates.
Analyze open order reports to identify risks, shortages, and opportunities for delivery improvements.
Provide regular updates on supplier performance, past-due orders, and expediting activities.
Support procurement metrics and reporting requirements.
Partner with Supply Chain, Planning, Operations, Manufacturing, and Receiving teams to ensure alignment on material availability.
Communicate supply constraints and delivery risks to affected stakeholders.
Support continuous improvement initiatives related to purchasing processes and supplier management.