Purchasing Coordinator

DeBra-Kuempel•Cincinnati, OH

5d•Onsite

About The Position

DeBra-Kuempel is seeking to fill a Purchasing Coordinator position in our Cincinnati, Ohio location. This position provides administrative support to the Purchasing Team and Purchasing Manager through a variety of tasks related to organization and communication. The Purchasing Coordinator will be responsible for the distribution of time sensitive material and corresponding with Vendors to obtain confirmations of orders. The ideal candidate will have a strong ability to multi-task, organize, be punctual and dependable, and perform independently as needed. This work is performed under general supervision. Handles moderately complex issues and problems and refers more complex issues to higher-level staff.

Requirements

High school diploma or GED required
1–3 years of experience in purchasing, procurement, or administrative support in a business or construction environment.
Possesses solid working knowledge of subject matter.
Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
Excellent communication skills (written and verbal) for vendor correspondence and internal coordination.
Attention to detail for accurate data entry and report preparation.
Proficiency in Microsoft Office Suite (especially Excel, Outlook, and Word).
Ability to work independently and collaboratively in a team environment.
Dependable and punctual, with a proactive approach to follow-ups and task completion.
Ability to handle moderately complex issues and escalate more complex ones appropriately.
Comfortable working under general supervision and taking initiative when needed.

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration, Supply Chain Management, or a related field is preferred.
Experience with AS/400 or similar ERP systems is a plus.
Experience with Adobe Acrobat is a plus but not required.

Responsibilities

May oversee tactical purchasing operations, such as the issuance of purchase orders or the payment of invoices.
Collects and provides initial analysis of data to be used by the procurement teams.
Ensures proposals/quotes are completely and appropriately completed, verify product and pricing information and contact potential suppliers for clarification.
Produces reports tracking contract expiration dates or spending for assigned categories or departments.
Oversee new vendor setup in procurement or purchasing systems, and ensures that systems are appropriately maintained and updated
Organize and maintain Technician Files and General Files.
Manage and distribute emails from department email.
Follow up with Vendors and Technicians for confirmations of orders.
Accurate entry of Purchase Orders into AS/400 system, as needed.
Assist team with work overflow.
Order and maintain office supplies for department.
Prepare and maintain reports for departmental flow.