Purchasing Clerk

City of Chattanooga • Chattanooga, TN

4d • Onsite

About The Position

The Purchasing Clerk coordinates the purchase of materials, supplies, and equipment for the Chattanooga Head Start program using Electronic Requisitioning, Purchasing, and Encumbrance Software modules for the processing of purchases. Reports to the Manager of Fiscal Operations.

Requirements

• High school diploma or GED.
• Minimum of one year of purchasing experience in a high-volume purchasing environment.
• Ability to pass a child-sensitive background check.
• Excellent written and verbal communication skills.
• Any combination of equivalent experience and education to perform the essential functions of the position will be considered.
• Knowledge of: Electronic requisitioning, purchasing, and encumbrance software, and/or proven ability to learn complex computer systems.
• Knowledge of: Microsoft Office, Word, Excel, Google Cloud apps (Docs, Sheets, Email)
• Ability to work successfully and consistently with little supervision.
• Strong organizational skills, including the ability to monitor and prioritize workload properly to meet strict deadlines.
• Strong problem-solving skills, including the ability to see analogous situations within a complex structure and apply similar solutions.
• Sustained concentration and attention to detail and accuracy.
• Ability to work in a team environment; provide assistance in a collaborative fashion.

Nice To Haves

• Job-related Associate degree and/or Purchasing Certification preferred.

Responsibilities

• Order merchandise and services based on program needs.
• Use electronic requisitioning, purchasing, and encumbrance software modules for processing of purchases.
• Review requisitions for accuracy, completeness, and account codes and prepare and process purchase orders.
• Work closely with the Purchasing Supervisor and Manager Financial Operations to resolve any issues with purchase orders or the release of encumbered expenses.
• Coordinate purchasing details with city buyers, including pricing revisions, order cancellations, discontinued items, acceptable substitutes, delivery date revisions, and invoice discrepancies.
• Compare costs and evaluate the quality and suitability of supplies, materials, and equipment; provide price comparisons and quotes when requested.
• Track requisitions through the City system to ensure receipt and payment are made in a timely manner.
• Communicates effectively with City purchasing and accounting staff.
• Performs other duties as assigned.

Benefits

• Competitive Compensation: Robust pay scales that reflect our commitment to our staff.
• Work-Life Balance: Generous paid time off and flexible scheduling where possible.
• Exceptional Wellness: Comprehensive health benefits and wellness programs designed for you and your family that deliver savings to you beyond your paycheck, featuring a centralized health clinic and pharmacy for all City employees.
• Growth: A focus on professional development and upward mobility within the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED