Purchasing Clerk

King Jesus International Ministry

About The Position

As Purchasing Clerk, this person will receive purchase orders from departments within the organization. They process those orders and schedule deliveries for supplies, materials, equipment and services. They ensure company orders are in accordance with our organization’s policies by performing the following duties.

Requirements

Have a general understanding of purchase ordering
Proficiency in Microsoft Programs, particularly Excel
Strong communication skills
Multitask and Problem-solving abilities
Organizational and time management skills with attention to detail
High School Diploma; or three to six months related experience and/or training; or equivalent combination of education and experience.
Uncompromised commitment to KJM’s vision, values, core beliefs and statement of faith.
Agree to be an active participant in King Jesus International Ministry.
Be a born-again Christian who conducts affairs in accordance with the Bible and maintains a lifestyle consistent with the Scriptures.
Understand that in this role, they are a critical part of KJM’s mission to bring the supernatural power of God to this generation, and that part of their responsibilities as a church employee includes being considered a spiritual leader in the church.
Provide biblically-based counseling to staff on work related issues
Spiritual Leader in the Church and amongst the staff

Responsibilities

Process Purchase orders that come in through Finance’s Workplace Portal on a daily basis by placing or forwarding the order to vendors.
Research vendors for the best quality and best prices for products, supplies, repairs, rentals and other data related to goods and services through the phone, internet, etc.
Ensure all documentation has been provided to make the Purchase order such as vendor information, contracts, etc.
Make payments through credit card.
Keep the requesting departments up to date with status of order, shipping, etc.
Follow up with the requesting departments to ensure all orders have been completed satisfactorily and handle any missing items or refunds with the vendors.
Schedule, coordinate, track and expedite orders, deliveries and/or pickups.
Assist departments in coordinating domestic travel arrangements by booking hotels, air flights, car rentals, etc.
File and organize the Purchase order requests with appropriate and required documentation, such as quotes, packing slips, required approval signature, Merchandise/Service signature, etc.
Train peers in the procurement process when necessary.
Manage P-Card Program by gathering receipts to reconcile expenses, train p-card users, troubleshoot p-card issues, maintain proper documentation of p-cards.
Post purchasing credit card transactions in the Accounting System, such as Amex Executive
Provide administrative and clerical support to the department such as answering telephones, e-mails, scheduling, filing, copying, and scanning.
Digitally archive all documents.
Other duties may be assigned as needed to support the mission and goals of KJM