Purchasing Clerk

Rembrandt Foods

About The Position

The Purchasing Clerk I provides a wide variety of clerical accounts payable, receiving and administration support. The Purchasing Clerk I uploads documents and maintains accurate records for all locations to include Farm Nutrients and Artisan Kitchens. This position will also provide backup assistance for the Procurement Manager and Procurement Specialist, preparing purchase orders, maintaining purchasing files and effectively communicating with personnel and suppliers to ensure Rembrandt receives exactly what was ordered.Additionally, the Purchasing Clerk I will answers supplier and partner inquiries regarding set up, insurance reporting keeping accurate records of COI’s, contracts, and vehicle licensing This position plays a pivotal role in organizational communication and will need to work positively across a variety of business segments while remaining detail-oriented and timely.

Requirements

Computer Skills: Word, Excel, Outlook, PowerPoint, Internet, SAP BeOne, AE
Good working knowledge of administrative procedures, as well as various computer applications and programs
Ability to define problems, collect data, establish facts and draw valid conclusions
Attention to details, multi-tasking and organizational skills, rational and analytic thinking
Ability to read, understand and effectively communicate information through writing and speaking so others will understand
Public relation skills and phone etiquette
Self-starter and team oriented
Promote teamwork and developing strong relationships with co-workers
Good oral and written communication skills
Highly organized and efficient in time management
Ability to perform well without close supervision

Nice To Haves

Experience in a team environment
Administrative or clerical experience

Responsibilities

Verifies supplier documentation to ensure all necessary documents are on file
Obtains updated supplier documentation which complies with minimum requirements
Tracks order progress and investigate order issues
Ensures supplies reach the correct destination in a timely manner
Communicates order delays or shortages with internal personnel and rectifies issues caused by delays or shortages
Receives orders as they arrive, distribute to requester
Pulls SAP reports to collect usage/ordering data
Performs research activities to identify cost saving opportunities
Tracks pricing of products to identify cost saving opportunities
Creates and processes SAP items to ensure proper payment and/or approve invoices for payment
Tracks and maintains copies of certifications, standard operating procedures and any other documentation assigned to ensure continuity in the supply chain process
Establishes and maintains collaborating relationships with coworkers, customers, suppliers and supply chain staff
Performs routine clerical duties, including data entry, receiving, and assisting co-workers
Supports the daily procurement functions
Perform back up duties for other Procurement staff as needed