Purchasing Clerk and Contract Coordinator

Burlington UM Family Services • Keyser, WV

1d • $38,000 - $49,400 • Onsite

About The Position

We operate with strong internal controls, accountability, and audit-ready systems—ensuring every dollar, contract, and process is handled with precision and integrity: Purchasing is structured—not reactive Compliance is proactive—not last-minute Documentation is complete—not optional Accountability is expected at every level You will play a key role in maintaining financial accuracy, contract compliance, and operational efficiency across multiple sites.

Requirements

• High School Diploma or GED required
• 2+ years experience in purchasing, accounts payable, or contract administration
• Strong Excel and data entry skills
• Understanding of contractor compliance and 1099 reporting
• Valid driver’s license

Nice To Haves

• Associate degree in business or accounting
• Experience with accounting software (QuickBooks, MIP, or similar)
• Nonprofit or multi-site experience

Responsibilities

• Process and verify purchase requests with proper approvals
• Coordinate supply orders across multiple locations
• Place orders through approved vendor platforms
• Ensure accuracy in quantities, pricing, and delivery timelines
• Maintain organized purchasing records and audit trails
• Maintain contractor files (W-9s, agreements, insurance, scope of work)
• Track contract renewals and prevent compliance gaps
• Ensure all documentation is complete before payment processing
• Support proper contractor classification and compliance standards
• Track contractor payments and reporting thresholds
• Prepare and submit accurate 1099 forms
• Maintain audit-ready contractor documentation at all times
• Identify and resolve missing or expired documentation
• Support audits with organized, timely documentation
• Enforce purchasing and payment controls
• Identify discrepancies and escalate issues early
• Ensure no payment is processed without full approval and documentation
• Log and track deposits
• Manage supply inventory
• Coordinate delivery of organizational materials
• Maintain credit card tracking and documentation

Benefits

• Competitive salary (based on experience)
• Full benefits package
• Stability and structure
• Meaningful impact on organizational integrity
• Growth in finance, compliance, and operations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees