Full-time Staff: Purchasing/Bookstore Liaison

Lakeland Community College•Kirtland, OH

49d•Onsite

About The Position

The Bookstore/Purchasing Liaison performs various duties for the Purchasing Department and the Bookstore including purchasing a variety of commodities in accordance with federal, state, and college policies, procedures and ethical guidelines.

Requirements

Bachelor’s degree appropriate to the responsibilities of the position
Four years of experience buying commodities and services.
Proficiency in Banner software.
Knowledge of purchasing procedures, modern office practices and equipment; basic mathematics.
Ability to resolve purchasing issues, consult with suppliers, customers, and implement resolutions.
Skills to use software supporting the purchasing function and organize work.
Ability to learn and properly apply college, departmental, and State of Ohio policies and procedures.
Ability to establish effective interpersonal relationships and work under pressure while maintaining a pleasant positive attitude.

Nice To Haves

Public sector background/experience
Proficiency in various software programs such as Word, Excel, Banner, Teams, Jaggaer software preferred.
An equivalent combination of education and experience which provides the knowledge, skills and abilities is acceptable.

Responsibilities

Enter, review and approve requisitions within the procurement system Jaggaer and analyze for account code, quantity, specifications, and delivery requirements.
Approve/Enter requisitions into Clockshop.
Provide technical support and training using Clockshop software.
Expedite orders when necessary, working with suppliers and end customers to produce satisfactory results.
Inform requisition source of changes in delivery and existence of any problems that might prevent timely delivery of requirements; seek satisfactory substitutes and/or approval of alternative action designed to achieve timely delivery requirements; issue change orders, cancel back orders, and reorder from other sources.
Respond to problems from departments; investigate issues; search for lost, misplaced, or delayed shipments; correspond with suppliers and shippers to trace items; update purchasing module appropriately.
Report to supplier any shortages, over shipments, or damages; make arrangements for materials to be returned to vendor for replacement or credit; update system and advise Accounts Payable department of adjustments.
Maintain business relationships and professional interactions with suppliers.
Receive quotations by mail, telephone, or personal representation of bidders; analyze quotations by checking specifications, prices, quantities, etc., to determine conformance with College purchasing policy, state, or other contracts.
Maintain familiarity with contracts available through State of Ohio, Inter-University Council, E & I, and board approved GPO’s.
Formulate specifications for complex, unique, or large-scale purchases.
Prepare invitation to bid from specifications of various items and presides at bid openings, which include reading bids to general public.
Check discrepant invoices against purchase orders making the necessary changes to ensure timely payment.
Assist with completion of insurance applications on a semi-annual basis.
Reconcile Department Credit Card.
Handle routine office tasks, such as preparing agendas and materials for meetings in anticipation of project deadlines.
Assist with all operational functions of the Bookstore in a manner consistent with the mission of the College and the Bookstore; aid in procurement, delivery, and sales of course material including the Bookstore First Day Access system.
Assist customers by responding to inquiries: assist cashiers and customer service to maintain smooth flow of customers during peak periods.
Operate POS cash register system and reconcile cash drawer at the end of day in accordance with the college’s standards.
Assist with physical inventory on or around the end of the Fiscal Year (June 30th).
Assist with Commencement twice per year.
Work in all areas of bookstore operations providing customer service and performing other related duties as assigned.