Purchasing Associate

Horsepower Automotive Group•Chandler, AZ

2d•$50,000 - $65,000•Onsite

About The Position

Horsepower Automotive Group (HPAG) is seeking a Purchasing Associate in Chandler, AZ to support procurement and inventory operations. This role is for a highly organized, detail-oriented professional who thrives on accuracy and process. The associate will manage the full purchase order lifecycle, coordinate with vendors, track dropship shipments, receive and log inventory in the ERP system, and provide front-desk coverage. Experience as a Purchasing Assistant, Purchasing Coordinator, Procurement Associate, Inventory Coordinator, or Order Entry Specialist is relevant.

Requirements

1+ years of experience in purchasing, procurement, inventory, or order entry
Hands-on experience with an ERP system (e.g., Macola, NetSuite, SAP, Microsoft Dynamics, Epicor, or similar) strongly preferred
Proficiency in Microsoft Excel and general data entry accuracy
Strong attention to detail and ability to catch cost or quantity discrepancies quickly
Excellent written and verbal communication skills for vendor follow-up and internal coordination
Comfortable managing multiple priorities: purchase orders, dropship tracking, inventory receiving, and front desk duties
Ability to work independently and as part of a team in a fast-paced environment
High school diploma required

Nice To Haves

Associate's or Bachelor's degree in Business, Supply Chain, or related field a plus

Responsibilities

Send and process purchase orders (POs) to vendors and suppliers accurately and on schedule
Enter and maintain data in the company ERP system, ensuring records are accurate, complete, and up to date
Receive incoming inventory, verify shipments against POs and packing slips, and update inventory records
Follow up with vendors on order status, lead times, backorders, and delivery confirmations
Place and track dropship orders, coordinating directly with suppliers to ensure timely delivery to end customers
Validate purchase costs against quotes, contracts, and invoices to catch discrepancies before payment
Reconcile purchase orders, packing slips, and invoices to support accurate accounts payable processing
Maintain organized, audit-ready purchasing and receiving records
Provide front desk reception support, including greeting visitors, answering phones, and directing inquiries
Communicate proactively with internal teams (warehouse, accounting, sales) regarding order status and inventory levels
Identify and flag pricing errors, shipment discrepancies, or vendor delays