Purchasing Associate

HYNES INDUSTRIES INC•Austintown, OH

9d•Onsite

About The Position

The Purchasing Associate is responsible for understanding and adhering to the organization's accepted business purchasing methods, policies, and procedures. The role requires conducting all business in accordance with company policies, and when policies are not covered, acting in accordance with best business purchasing standards or as directed by the Purchasing Manager. This position plays a key role in ensuring timely delivery of materials, maintaining accurate records, and supporting production plans.

Requirements

1 to 3 years of administrative, inventory, or purchasing experience.
Skills required to analyze data.
Ability to understand and communicate with suppliers and internal customers within the company.
Proficiency in MS Office Applications (especially Excel, PowerPoint).
Familiarity with modern procurement or ERP software systems and MRP processes.
Excellent communication skills and attention to detail.
Collaborative skills in resolving issues.
Strong analytical and organization skills to prioritize and handle multiple tasks simultaneously.

Nice To Haves

Ability to stand and sit.
Ability to use hands to feel or handle tools, objects and controls.
Peripheral vision, close vision, depth perception and the ability to adjust focus.
Seldom works near moving mechanical parts.
Teamwork, Dependability, Collaboration, Initiative, Customer/Client Focus, Adaptable, Stress Tolerance, Organization Skills.

Responsibilities

Performs daily review and follow-up with suppliers on all past due raw material, packaging, and toll processing Purchase Orders to expedite delivery and communicate accurate ETAs.
Performs daily Purchase Order maintenance in the company-wide ERP system.
Performs daily Manufacturing Order maintenance in the company-wide ERP system.
Performs daily review, update of log, and follow-up with suppliers on all rejected materials, including status of claim, material replacement, material pickup, issuing Debit Memos, and tracking Credit Memos.
Works with the Quality Department to ensure claims are closed in a timely manner.
Performs daily review and update of Engineering Change Notices with direction from the Purchasing Manager on any ECN affecting Purchasing specifications or open Purchase Orders.
Performs weekly PO review of upcoming deliveries with suppliers and their ability to deliver on time.
Performs monthly PO health checks with suppliers for raw material and packaging to ensure material availability and alignment of PO balance due quantities with supplier systems.
Assists with expediting raw material, packaging, and toll processing requirements corporate-wide to support customer requirements and plant production plans.
Performs material shortage analysis at the direction of the Chief Procurement Officer or Purchasing Manager.
Assists with issuing Purchase Orders upon the direction of the Purchasing Manager.
Facilitates the resolution of invoicing and receiving issues with Hynes Accounting & inventory control staff.
Ensures performance of duties aligns with Standard Operating Procedures as detailed in appropriate Business Process documents to support ISO requirements.
Communicates any revisions to the Director of Quality.
Keeps the Purchasing Manager informed of all activities or problems and submits reports as requested by management.
Performs other tasks as directed by the Purchasing Manager.
Will be trained to be the Purchasing Manager’s back-up when not available.