Purchasing Assistant

ADAMS AND ASSOCIATES INC•Butler Township, PA

2d•$19 - $19•Onsite

About The Position

Responsible for assisting with the purchasing function for all Center needs. Follows all integrity guidelines and procedures and ensures no manipulation of student data. Types, files, processes necessary paperwork and perform other clerical functions to further the Center’s purchasing activities. Coordinates with other Center functional areas (Logistics, Finance, etc.) to ensure the integrity of purchasing procedures and quality and quantity of goods purchased. Maintains an up-to-date file of small, female and minority businesses. Conducts periodic analyses of purchasing activity to ensure the Center’s compliance with established objectives pursuant to purchases from small, female and minority businesses. Maintains vendor contact and qualified vendor/supplier list. Coordinates with Finance department to ensure accuracy of pricing and accounts payable information. Conducts follow-up with vendors on past due orders. Notifies others on Center of status of various purchases. May order goods and services from time to time as directed by the Purchasing Agent, as well as working with BPA’s, PO’s, and EPR’s. Involved in the bidding process (RFP’s and RFQ’s). Work with the A/P clerk for invoicing, if applicable. Weekly follow up for PO’s and EPR’s with all Departments. Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, to ensure documentation compliance with Finance requirements. Complies with all provisions of the Center contract as related to the Purchasing/Procurement function to ensure Financial Audit compliance. Produces quality work/assignments in a thorough, timely and accurate manner. Maintains appropriate personal attendance, accountability and work productivity standards. Plans, prioritizes and organizes assignments to meet established goals and deadlines. Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties. Mentors, monitors and models the Career Success Standards as required by the PRH. Shows respect and courtesy to students and holds them accountable for their actions and behavior. Provides quality services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of requisite services. Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested. Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected. Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students. Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions. Other duties as assigned.

Requirements

High School Diploma or equivalent required.
Computer literacy and proficiency in Microsoft suite of applications is required.
Ability to lift 40 pounds and/or ability to assess the lift load to ask for necessary assistance.

Nice To Haves

Associate of Arts Degree from an accredited school preferred.
One-year experience in Purchasing/Procurement preferred.

Responsibilities

Assist with the purchasing function for all Center needs.
Ensure no manipulation of student data.
Type, file, and process necessary paperwork for purchasing activities.
Perform other clerical functions to support purchasing.
Coordinate with other Center functional areas (Logistics, Finance) to ensure purchasing integrity and quality/quantity of goods.
Maintain an up-to-date file of small, female, and minority businesses.
Conduct periodic analyses of purchasing activity for compliance with objectives related to small, female, and minority businesses.
Maintain vendor contact and qualified vendor/supplier list.
Coordinate with the Finance department to ensure accuracy of pricing and accounts payable information.
Conduct follow-up with vendors on past due orders.
Notify others on Center of the status of various purchases.
Order goods and services as directed by the Purchasing Agent.
Work with BPA’s, PO’s, and EPR’s.
Participate in the bidding process (RFP’s and RFQ’s).
Work with the A/P clerk for invoicing, if applicable.
Perform weekly follow-up for PO’s and EPR’s with all Departments.
Participate in weekly Triangle Meetings (Finance, Property, Purchasing) to ensure documentation compliance with Finance requirements.
Comply with all provisions of the Center contract related to the Purchasing/Procurement function for Financial Audit compliance.
Produce quality work/assignments in a thorough, timely, and accurate manner.
Maintain appropriate personal attendance, accountability, and work productivity standards.
Plan, prioritize, and organize assignments to meet established goals and deadlines.
Understand and apply job knowledge to effectively complete all required job responsibilities.
Proactively maintain the skills required to perform job duties.
Mentor, monitor, and model the Career Success Standards as required by the PRH.
Show respect and courtesy to students and hold them accountable for their actions and behavior.
Provide quality services for students and ensure student needs are met.
Pursue improvement and enhancement of requisite services.
Exchange ideas and information clearly and concisely, both orally and in writing.
Contribute meaningfully to group efforts by offering relevant ideas and knowledge.
Provide quality and timely information to DOL/Company when requested.
Effectively articulate thoughts and ideas.
Identify problems, analyze causes, and evaluate appropriate solutions prior to taking or recommending actions.
Follow up to ensure prompt/appropriate action is taken and problems are corrected.
Work in partnership with staff from all Departments to ensure effective supervision and services for students.
Accept direction and supervision, including assignments to temporarily perform job responsibilities of other departments and positions.