Purchasing Assistant

PDI • Ankeny, IA

1d

About The Position

Effectively applies administrative skills to assist the buyers in daily tasks.

Requirements

• Good administrative and organizational skills .
• Good word processing and excellent data entry skills .
• Must be personable and able to handle interruptions with ease .
• Good math, grammar, punctuation, writing skills, editing abilities, and clerical perception .
• Good verbal communication, customer service, telephone, and interpersonal skills presenting a positive representation of PDI to in and outside contacts.
• High school education or equivalent preferred
• Minimum of two years general administrative experience.

Nice To Haves

• Some training in purchasing or distribution would be helpful .
• Prior food industry experience also helpful

Responsibilities

• Reports to work when scheduled and on time .
• Adheres to company policies and departmental guidelines.
• Responsible for correspondence, prepares specified spreadsheets, updates prices, produces miscellaneous reports, and distributes accordingly.
• Verifies price, quantities and allowances on confirmation of purchase orders alerting buyer to discrepancies.
• Forwards all supporting documentation to Meta-file system.
• Researches all invoice discrepancies and receiving variances with Accounts Payable and Inventory departments alerting appropriate buyer as necessary.
• Signs off on invoices.
• Answers busy phones and accurately takes messages, solves and researches problems for buyers .
• Takes overload sales phone calls and follows up as necessary.
• Serves as a contact person for transportation and warehouse departments and suppliers.
• Solves and researches transportation and warehouse problems for buyers.
• Researches problems related to invoices and credits as requested by customers .
• Checks backfill and releases inventory daily.
• Serves as back-up assistant for buyers when other buyer assistants are gone.
• Performs general administrative duties including filing, copying, and faxing.
• Performs miscellaneous duties and projects assigned by department management for the overall accomplishment of departmental goals and procedures.
• Traces overdue shipments.
• Enters and checks weekly TA’s and price changes.
• Enters specified purchase orders for buyers.
• Takes call-in orders from customers and suppliers during peak times and performs follow-up paperwork.
• Other duties as assigned by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED