Purchasing and Receiving Supervisor

BARDO Hotels•Savannah, GA

13d

About The Position

This role is responsible for overseeing all aspects of purchasing and receiving operations to support operational goals. The supervisor will partner with department leaders to forecast procurement needs, manage vendor relationships, and ensure efficient inventory management. Key responsibilities include developing procurement strategies, negotiating contracts, managing budgets, optimizing costs, and leading the purchasing and receiving team.

Requirements

3+ years of progressive experience in procurement, purchasing, receiving, or supply chain management, preferably within hospitality or a similar operational environment.
Strong understanding of procurement strategy, inventory management, vendor relations, and cost control practices.
Demonstrated ability to negotiate effectively and manage vendor partnerships.
Financial acumen with experience managing budgets, tracking spend, and identifying cost-saving opportunities.
Proficiency in procurement systems, inventory platforms, and Microsoft Office (particularly Birchstreet).
Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Strong communication and interpersonal skills, with the ability to influence and collaborate across departments.
Proven ability to lead independently, make sound decisions, and drive results with minimal oversight.
Flexible and adaptable, with a continuous improvement mindset.

Responsibilities

Partner with department leaders to forecast procurement needs, align priorities, and ensure timely sourcing that supports operational goals across the property.
Develop, evaluate, and manage a network of vendors and suppliers, ensuring strong partnerships, competitive pricing, and consistent product quality.
Lead vendor negotiations, contract management, and performance reviews to drive accountability, service reliability, and cost efficiency.
Collaborate with Finance and senior leadership to establish, manage, and forecast procurement budgets, ensuring alignment with financial targets and operational needs.
Identify and execute cost optimization opportunities while maintaining brand standards and service quality.
Oversee all receiving operations, ensuring accuracy, proper documentation, and compliance with internal controls and audit requirements.
Manage inventory strategy across departments, maintaining optimal stock levels to support business demands while minimizing waste, shrinkage, and excess inventory.
Implement and monitor inventory control systems, including cycle counts, audits, and reporting to ensure accuracy and accountability.
Mitigate procurement and supply chain risks by maintaining contingency plans, ensuring compliance with company policies, and safeguarding operational continuity.
Continuously evaluate and improve purchasing and receiving processes, introducing efficiencies, standardization, and best practices across the organization.
Lead, train, and develop purchasing and receiving team members, fostering a culture of ownership, accountability, and operational excellence.