Purchasing Agent

City of North Miami•City Hall - Administration 776 NE 125 St North Miami, FL

13d

About The Position

Highly responsible technical work involved in procurement, contracts and solicitations: IFB/RFP/RFQ. Performs related work as required. This position involves responsibility for assisting in the managing and directing of the City’s centralized purchasing function for procurement of all goods and services, in accordance with applicable Federal, State, County and City statutes, the City Charter, and any other applicable policies, rules and regulations. Must exercise considerable initiative and independent judgment and must work effectively with appointed officials, directors, co-workers, vendors, outside contractors, and the general public. Work is performed under the general supervision of the Purchasing Director.

Requirements

Bachelor’s degree in Public Administration, Business Administration, or a closely-related field plus a minimum of three (3) years of procurement or contract related experience, preferably with at least one (1) year in a municipal, state, or county government
Associate’s degree in Public Administration, Business Administration, or a closely-related field plus a minimum of five (5) years of procurement or contract related experience, preferably with at least one (1) year in a municipal, state, or county government
Comprehensive knowledge of market trends and conditions, new products, and public purchasing practices
Comprehensive knowledge of Federal, State and local laws governing public purchasing
Considerable knowledge of contract negotiation strategies and techniques
Knowledge of online and ERP systems
Ability to draft clear, concise Invitations to Bid, Requests for Proposals, scope of work and bid forms and contracts
Ability to gather, analyze, interpret, summarize and present complex data in a logical format
Ability to plan, organize, review and evaluate work of Purchasing staff performing varied procurement functions, if needed
Ability to express ideas and information clearly and concisely, verbally and in writing, to groups and individuals
Ability to establish and maintain effective working relationships with City officials, co-workers, vendors, and the general public
Ability to exercise initiative in performing procurement activities and to identify efficient and effective methods of procuring services and commodities
Ability to exercise good judgment and make independent decisions related to procurement procedures and other issues related to the Purchasing Department
Ability to maintain a high level of professional integrity and ethical conduct
Ability to perform successfully under tight project timelines

Responsibilities

Prepares and coordinates bid requests for the purchase of goods, services and equipment including construction related projects
Administers solicitations; coordinates advertisement; addenda, bid openings and filing of bid documents
Maintains procurement records, including bid documents and contracts
Procures materials, supplies, capital equipment and contract services according to established practices of cost control and quality
Assists with procuring professional services in accordance with the Competitive Consultants Negotiation (CCNA)
Consults with user department concerning current and future purchasing and contracting needs, and procurement strategies
Supervises bid openings, checks references and verifies all required documentation is submitted including insurance and bonding of vendors, and coordinates evaluation committees
Analyzes bids and proposals and submits results to the Purchasing Director
Ensures that all Federal, State, County and City requirements and any other policies, rules and regulations applicable to the procurement process are followed
Supervises the performance of the Purchasing Department staff
Perform supervisory functions of the Purchasing Department as needed
Participate in ongoing professional development opportunities including attendance at Purchasing Co-Operative Group meetings, industry seminars and training