Purchasing Agent (PATCO) - Grade 11 - $70,054.40 ~ $98,092.80 ~ $126,110.40

Delaware River Port Authority•Lindenwold, NJ

5d•Onsite

About The Position

Supervises a staff of buyers, clerical and inventory personnel to procure and distribute supplies and services and operate a Central Supply Storeroom to keep the DRPA/PATCO operational and assure that the DRPA/PATCO procures goods and services that meet department and Authority requirements in accordance with DRPA/PATCO purchasing policies, procedures and Authority by-laws.

Requirements

High school diploma or general education degree (GED).
At least 5 years’ experience in procurement or contract management.
Proficiency in relevant personal computer applications such as word processing and Excel or other spreadsheet application, including calculations and manipulating data and procurement related software applications.
Experience with an ERP system or similar e-procurement software.

Nice To Haves

Bachelor’s degree in business, Finance, or a related field.
Previous supervisory capacity.
National, State or Local public procurement certification.
Other combinations of experience and education that meet the intent of these minimum requirements may be considered.
Experience with SAP.

Responsibilities

Supervises the daily activities of procurement function to ensure compliance with the Authority’s regulations and policies. Ensure timely processing of requisitions for goods and services to support the Authority’s operational and administrative units. Proficient with current federal, state and local regulations and sound procurement policies and practices to ensure accurate and effective procurement of the Authority’s goods and services. Reviews and oversees “Grant Funded” purchases to assure compliance with grant regulations and provisions.
Sets expectations with employees, delegates assignments, monitors work, coaches and manages and reviews performance. Conducts staff meetings with department personnel to discuss work assignments, current purchasing and DRPA/PATCO issues/topics, and to ensure that a high level of coordination and cooperation is maintained in providing purchasing support throughout DRPA/PATCO.
Provides guidance to all DRPA/PATCO departments for preparation and review of purchasing specifications and proposals.
Oversees the Central Storeroom operations to maintain optimal inventory levels.
Prepares and monitors annual budget to ensure appropriate funds are made available to support Purchasing and Central Supply Storeroom activities. Reviews monthly budget reports in order to monitor expenditures for Purchasing Department and Central Supply Storeroom.
Uses purchasing, inventory and office software systems to review/approve requisitions, prepare bid specifications, prepare and issue purchase orders and review purchasing history. Review and approve contract documents and technical specifications for DRPA/PATCO Invitations for Bid (IFB). Provides training and oversight for purchasing and inventory software systems used by DRPA/PATCO, including implementation of any software upgrades.
Must be sufficiently proficient in all duties and responsibilities of the Purchasing Specialist such that those duties can be performed in the absence of the Purchasing Specialist.
Compiles and analyzes statistical data and reports. Creates ad-hoc reports in purchasing application software, for cost analysis, product and vendor history information, monthly reports and contract administration.
Manages fixed asset inventory for equipment and furniture throughout DRPA/PATCO. Oversees copy machine allocation throughout DRPA/PATCO including lease/purchase, allocation and upgrades to equipment
Supervises contract administration for DRPA/PATCO, including DRPA/PATCO Annual Contracts. This includes monitoring vendor performance, ensuring appropriate billing and payment schedules, monitoring vendor insurance compliance, supporting Purchasing Specialists and providing procurement policy direction as necessary. Process and provide contract administration for Engineering Purchase Order Contracts as required.
Maintains accurate and complete procurement files in accordance with the Authority’s records management policy. Maintains a vendor data base in the purchasing application software system.
Ensure the development and maintenance of Departmental Standard Operating Procedures, regularly reviewing, updating, and creating same so as to ensure accuracy of current work processes.
Recommends approval for Emergency Orders of equipment and services in urgent situations such as transit or bridge accidents that result in damage that jeopardizes public safety, health, or welfare.
Adheres to the Authority’s Vendor Diversity Program by working closely with the Office of Business Development and Equal Opportunity to achieve and maintain program goals. Provides monthly purchasing activity reports on vendor solicitations and awards to the OBD&EO. Attends meetings and seminars with OBD&EO to meet vendors and discuss “How to Do Business” with the Authority.
Attends scheduled meetings with New Jersey and Pennsylvania authorities and transportation agencies to discuss and share various purchasing information, knowledge and experiences in order to promote these areas and, where feasible, combine like purchasing requirements in order to reduce costs by developing cooperative procurement opportunities.
Provides and supports staff training on purchase and inventory software systems to staff. Keeping staff updated on current versions of the system.
Assists in maintaining a safe and secure work environment by participating in required training, recognizing and reporting hazards and suspicious activity, and using all required personal protective equipment.
Performs other related duties as required and assigned.