Purchasing Agent-RSW

Career Systems Development Corporation•Roswell, NM

About The Position

Responsible for the overall purchasing function. This role involves reviewing and complying with prime contract clauses related to procurement, preparing documentation for Contracting Officer approval, and soliciting bids and quotations. The Purchasing Agent screens offers, awards purchase orders or subcontracts, and gathers data for contract and lease negotiations. They also monitor current subcontracts and leases, prepare agreements, and maintain records for audits. A key responsibility is ensuring compliance with nondiscrimination clauses and promoting purchases from Minority and Small Business vendors as per the Subcontracting Plan. Other duties as assigned.

Requirements

Associates Degree
One year’s experience as a purchasing agent
Knowledge of Government rules and regulations pertaining to procurement
Excellent communication skills, both oral and written
Ability to analyze the technical data in suppliers’ proposals in order to make buying decisions and spend monies responsibly
Good organizational skills

Nice To Haves

Bachelor’s Degree
Previous experience with Government procurement regulations

Responsibilities

Reviews and is cognizant of and complies with all clauses of the prime contract pertaining to procurement.
Prepares supporting documentation for submittal to the Contracting Officer for proposals, leases and other procurement actions that require Contracting Officer’s approval.
Prepares specifications/bid forms, solicits bids and quotations, screens offer, and awards purchase orders or subcontracts required to obtain the sources necessary to operate the center in accordance with the requirements of the contract.
Gathers data for and assists the Administrative Services Director in the negotiation of contracts and leases.
Prepares backup documentation including but not limited to bid summaries, vendor surveys, certificate of insurance, regional consent forms, etc.
Monitors current subcontracts and leases to be aware of renewal dates and deadlines.
Prepares subcontracts and lease agreements with center leadership and corporate assistance and approval.
Establishes and maintains records of purchase requisitions, solicitations and awards to support Department of Labor audits of compliance with contractual requirements and internal audit of compliance with center policies and procedures.
Responsible for sending to all vendors and subcontractors a copy of company nondiscrimination clauses and ensuring that the center purchases from only those vendors who are active Equal Employment Opportunity employers.
Adheres to the goals established in the Minority and Small Business Subcontracting Plan and promotes purchases from these vendors.
Performs other duties as assigned.