Purchasing Agent

Imperial Beach Community Clinic•San Diego, CA

8d•Onsite

About The Position

The Purchasing Agent is fully onsite at Imperial Beach Community Clinic (IBCC), a Federally Qualified Health Center (FQHC), is responsible for sourcing, negotiating, and procuring goods, supplies, and services to support clinic operations. This role ensures that IBCC has the necessary medical supplies, equipment, and other essential resources to deliver high-quality, patient-centered care. The Purchasing Agent plays a critical role in maintaining vendor relationships, ensuring cost-effective purchasing practices, and adhering to all relevant regulations and IBCC policies.

Requirements

Minimum of 2 years of purchasing or procurement experience, preferably in healthcare or FQHC environments.
Valid driver's license and reliable transportation.
Authorization to work in the U.S.

Nice To Haves

Familiarity with FQHC operations and regulatory requirements is strongly preferred.
Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred. Equivalent experience may be considered.
Proficiency in purchasing software and Microsoft Office Suite (Excel, Word, etc.).
Knowledge of healthcare supplies, equipment, and services.
Strong analytical and problem-solving skills.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and manage multiple priorities.

Responsibilities

Manage the procurement of medical supplies, office equipment, maintenance services, and other goods for IBCC.
Prepare and process purchase orders, ensuring timely delivery and cost-effectiveness.
Research and evaluate suppliers to ensure quality, reliability, and compliance with healthcare standards.
Establish and maintain professional relationships with vendors and suppliers.
Negotiate contracts, pricing, and terms to secure favorable agreements for IBCC.
Resolve issues related to orders, such as discrepancies, delays, or returns.
Monitor IBCC's inventory levels and coordinate with departments to determine procurement needs.
Implement strategies to minimize waste and optimize stock levels.
Ensure all procurement activities comply with FQHC guidelines, federal and state regulations, and IBCC policies.
Maintain accurate and organized purchasing records, including contracts, invoices, and reports.
Collaborate with IBCC’s finance and operations teams to adhere to budgetary constraints.
Identify cost-saving opportunities and implement strategies to improve financial efficiency.
Work closely with IBCC’s clinical and administrative staff to understand and support operational needs.
Provide regular updates to IBCC management regarding procurement status, challenges, and opportunities.