Purchasing Agent

Seal Company Enterprises, Inc•Oklahoma City, OK

1d•$21 - $26

About The Position

The Purchasing Agent is responsible for reviewing the ERP System and ordering products based on management-defined criteria. This role also involves expediting and scheduling purchases, and periodically reporting results to management. The Purchasing Agent will use the ERP system to issue Purchase Orders, including terms and conditions, for all required materials and supplies, ensuring the best possible price and terms are obtained. They will identify and modify replenishment values for products, maintain a library of catalogues and price lists, and stay informed about market conditions, price trends, availability, and lead times. The role requires initiating inquiries to suppliers, following up on PO backorders, shortages, overages, and damages, and maintaining good vendor relations. Additionally, the Purchasing Agent will dispose of surplus or obsolete materials, prepare claims for discrepancies, order warranty replacements, and maintain the vendor database and Approved Suppliers List. Key performance indicators include timely and accurate Purchase Order preparation, operating within budget, meeting deadlines, accurate and timely reporting, and efficient setup of new parts for sales.

Requirements

High School diploma/GED
Three or more years of experience as a Purchasing Agent in a business with sales in excess of $10,000,000 per year.

Nice To Haves

College degree in business, accounting, or related field.
Five or more years of experience as a Purchasing Agent in a similar industry with sales in excess of $10,000,000 per year.

Responsibilities

Using the ERP system, issue Purchase Orders including terms and conditions for all required materials and supplies after obtaining the best possible price and terms.
Identify and modify replenishment values on products that may need to have reorder quantities raised or lowered based on lead times and demand.
Maintain library of up-to-date catalogues and price lists.
Keep informed on current market conditions, price trends, availability, lead time, etc.
Initiate inquiries to suppliers regarding price, quality, and availability and notify Sales of all changes.
Follow-up on all PO backorders, shortages, overages, and damages.
Maintain personal contacts and good relations with major vendors.
Meet with sales representatives from vendors.
Dispose at the best possible price and terms any surplus or obsolete materials and supplies or scrap after approval by the Purchasing Manager or if necessary, the Material Review Board.
Prepare claims for shortages, damaged goods, and other adjustments as required.
Order all warranty replacements required, complete necessary manufacturer warranty forms, process return of defective components as applicable, and prepare any warranty back-charges.
Prepare and present reports as required to management.
Maintain the vendor database and keep the Approved Suppliers List current. All changes require the Purchasing Managers approval.
Purchase Orders are prepared in a timely and accurate manner.
The purchasing function is operated within budget.
Established deadlines and schedules are met.
All forms, reports, etc. are prepared accurately and filed on time.
Purchase Orders are complete and properly executed by all parties, and files are maintained in a neat and orderly manner.
Set up new parts for sales in 2 hours or less.
Maintain a 48-hour response time to Sales requests.
Any other duties and responsibilities that may be assigned by the Purchasing Manager from time-to-time