Purchasing Agent | Full-Time

Wills Eye Hospital • Philadelphia, PA

2d

About The Position

Wills Eye Hospital is hiring a Purchasing Agent in Philadelphia, PA . In this role, you’ll have a variety of administrative functions relating to the purchase of materials/ services and assists in negotiating non-complex contractual arrangements between Wills Eye Hospital and affiliated vendors . This is a Full-Time 40 hours per week opportunity for someone who value s structure, problem-solving, and visibility within the organization . Why Join Wills Eye At Wills Eye Hospital, you’ll be part of a nationally recognized leader in ophthalmology and vision care. We are known for clinical excellence, innovation, and patient-centered care . We offer: Competitive compensation and benefits such as medical, dental, and vision plans, retirement plan, tuition assistance , paid time off, and employer assistance programs (EAPs) Opportunities for training, certification, and career growth A collaborative, mission-driven clinical environment Access to advanced technology and specialized care teams In this role, you’ll support the Director of Finance while helping deliver high-quality ophthalmic care. You’ll manage the purchasing process, vendor and supplier relationships, order monitoring and accuracy, and contribute to a positive patient experience. You’ll be successful if you enjoy working in a fast-paced clinical environment, have strong attention to detail, and value patient interaction. Ready to take the next step? Apply today for our Purchasing Agent opportunity in Philadelphia, PA .

Requirements

• High school diploma or equivalent.
• Minimum of 3 to 5 years accounts payable or purchasing experience in a healthcare setting.
• Excellent written and verbal communication skills.
• Strong attention to detail and possesses ability to multi-task in a fast paced environment.

Nice To Haves

• Bachelor’s degree in Business .
• We know great candidates do not always meet every preferred qualification. If this role interests you and you believe you could be successful in it, we encourage you to apply. You may be a fit for other roles across our organization.

Responsibilities

• Prepares and processes all required documentation pertaining to the purchase of Hospital materials and services using E-Requester platform other computer-based systems.
• Reviews and creates purchase orders in a timely manner (within 2 business days upon initial request) and accurately enters into E- Requestor platform.
• Monitors purchase orders in E-Requestor platform and if applicable, accrues expense(s) within the current accounting period.
• Interfaces with vendors and service affiliates to obtain missing invoices and submits to staff/department for processing via E-Requestor platform.
• Responds to internal order disruption inquiries within 1 business day (2 days for external departments) and works diligently to resolve issues.
• Ensures orders are placed with correct vendor/methods of procurement and ensures that terms of payment are documented correctly.
• Obtains appropriate W-9 documentation from Hospital service affiliates/vendors and matches with corresponding IRS records

Benefits

• Competitive compensation and benefits such as medical, dental, and vision plans, retirement plan, tuition assistance
• paid time off, and employer assistance programs (EAPs)
• Opportunities for training, certification, and career growth
• A collaborative, mission-driven clinical environment
• Access to advanced technology and specialized care teams

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED