Purchasing Agent

San Bernardino Community College District•San Bernardino, CA

21d•Onsite

About The Position

Plans, organizes, and oversees the purchasing, bidding, and surplus of material, equipment, supplies, and services necessary for the District. Receives limited direction from appropriate supervisor; refers only unusual decisions to supervisor. May provide technical and functional direction to assigned student workers. The Purchasing Agent classification is distinguished from the Purchasing Technician classification in that employees at this level perform the most difficult and responsible types of work such as duties related inventory, bid development, and construction projects.

Requirements

Equivalent to the completion of high school supplemented by twenty-four (24) units of college level course work in procurement, business or a related field.
Four (4) years of increasingly responsible technical purchasing experience, preferably within a public agency.
Professional Integrity and Ethics
Legal and Regulatory Navigation
Using Technology
Team Work/Involving Others
Writing
Analyzing and Interpreting Data
Customer Focus
Reading Comprehension
Professional and Technical Expertise
Critical Thinking
Attention to Detail
Mathematical Facility
Valuing Diversity
Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
Tuberculosis (TB) risk assessment

Nice To Haves

Two years (2) experience in mapping of object codes to purchase types for correct funds charge and budget management.
Two years (2) experience in managing procurement processes in strict compliance with statutory bid limits and formal competitive bidding thresholds.
One (1) experience in successfully executing cooperative purchasing agreements such CMAS and piggybacking

Responsibilities

Performs a variety of duties involved in the acquisition of supplies, equipment, materials, and services for District departments and operations; assists and make recommendations on products and services; ensures all purchasing activities comply with policies, procedures, rules, and regulations.
Develops bid documents and specifications for supplies, equipment and services; establishes dates for the legal advertisement of bid openings, job walks, pre-bid conferences and preconstruction job walks; receives and reviews bids; makes recommendation for the award of bid; maintains bid books for compliance with legal and audit requirements
Provides information and assistance to faculty and staff regarding purchase of materials, equipment, and supplies; resolves problems or complaints between suppliers, manufacturers, and the District.
Reviews requisitions for proper budget and audits for proper coding; checks for completeness of contract documents; determines if requests comply with Ed Codes and other legal requirements; recommends corrective action when necessary.
Assists in maintaining a supplier database.
Assists in the coordination of the District procurement card program and corporate account programs.
Maintains the fixed asset inventory in conjunction with warehouse personnel ensures all capital items are accounted for.
Explores alternative sources where major cost savings can be obtained.
Prepares agenda items recommending the award of bid and summary of bidders.
Oversees the sale of surplus property; reports the surplus of equipment for all sites for Board approval.
Conducts interviews with suppliers regarding purchasing materials, and review specifications.
Creates and maintains a variety of records and reports.
Performs other duties related to the primary job duties.