Purchasing Agent

Noble Research Institute•Ardmore, OK

39d

About The Position

At Noble, we believe the health of soil, plants, animals and humans is one and indivisible. We believe in rebuilding healthy soils and helping producers maintain a strong bottom line. Through these two actions, we can transform degraded grazing lands across the United States, benefiting the environment and society as a whole. Our focus is to help farmers and ranchers apply regenerative ranching principles to the nation’s 654 million acres of grazing lands. This monumental undertaking requires thousands of producers across the U.S. to overcome significant barriers and change their current practices to work with nature, not against it. Our Procurement team is instrumental in supporting the organization's mission by securing the goods, services, and equipment necessary to achieve strategic and operational objectives. This work is crucial for us to gather the information necessary for farmers and ranchers to triumph over the barriers and ultimately benefit all of society through their efforts. We live to find new ways to communicate usable information so farmers and ranchers can leave their land better at sunset than at sunrise. So, do you want to join us? We are looking for a Purchasing Agent As a purchasing agent, you will be responsible for procurement activities, including sourcing, contracting, and order processing.

Requirements

Strong attention to detail to accurately review purchase orders and vendor documentation and identify discrepancies early on.
Excellent organizational skills with the ability to handle multiple requisitions, suppliers, and deadlines simultaneously.
Ability to prioritize competing requests and track orders from requisition through payment and delivery.
Demonstrated confidence and professionalism during vendor and customer interactions with the ability to communicate clearly and effectively.
Proven ability to build productive relationships with vendors, internal stakeholders, and cross-functional teams.
Integrity and ethical judgement ensuring confidentiality and adherence to procurement policies and processes, and ethical standards.

Responsibilities

Processing purchase requisitions and purchase order
Receiving, analyzing and processing purchase requisitions, including reviewing item description, model number, vendor, quantity, terms, price, delivery requirements, approvals, account codes, etc.
Ensuring that goods or services are accurately ordered in compliance with company policies.
Handling purchase order related issues, including late deliveries, back orders, damaged products, invoice disputes, vendor name change, etc.
Sourcing (quotes, bids, proposals)
Issuing routine and complex Request for Quotes (RFQ), Invitation to Bids (ITB) and Request for Proposals (RFP) as required.
Facilitating process to obtain comparable bids to procure goods or services in an accountable and timely manner.
Providing specification and vendor identification assistance to customers.
Identifying, analyzing and recommending cooperative contracts as applicable.
Processing and maintaining purchasing documentation
Processing a variety of purchase-related documents (i.e., requisitions, purchase orders, quotes, bids, proposals, work purchase agreements, contracts, and certificates of insurance).
Maintaining appropriate records for lifecycle of procurement in accordance with company policy.
Reviewing contractual language received for any obligations or risk to company and engaging legal review as appropriate.
Providing training and purchasing support
Educating and training employees on purchasing system use, ordering and procurement policies and procedures.
Providing purchasing support to customers needing assistance in sourcing goods or services or in resolution of issues.
Serving as project lead on procurements, leading the team through the procurement process from need identification to close-out.
Managing vendor relations and completing marketplace benchmarking
Managing vendor relations and conducting periodic reviews of vendor performance.
Evaluating current pricing of goods and services in the marketplace to ensure the company's purchase prices are aligned with market standards.