Purchasing Agent III - 60036204

State of Florida•Tallahassee, FL

5d•$39,000•Onsite

About The Position

This position is a Purchasing Agent III Position under the Contracted Client Services office located in Tallahassee, Florida for the Department of Children and Families. The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. The Bureau of Purchasing Management provides product/service information, and coordinates vendor assistance with Department personnel. Purchasing requests are also reviewed to oversee that purchasing procurement practices are efficient and cost effective and provide the best value to the State. This position effectively processes procurement transactions and coordinates activities to meet business needs of the Department, through purchasing strategies, policies and procedures. Responsibilities include demonstrating accuracy and thoroughness by interpreting and approving purchase transactions for proper coding, contract utilization, cost comparison, support justification, special routing requirements and available market resources. Incumbent will promote improvement, efficiency, and effectiveness of procurement activities by providing guidance on procurement rule, policy, and procedure to customers. Incumbent will maintain and review computerized or manual records of items purchased in a concise, descriptive, cohesive, and well written manner.

Requirements

High school diploma or equivalent
One (1) year of administrative or clerical experience in a professional setting.
Ability to maintain effective working relations with others.
Ability to determine work priorities and ensure proper completion of work assignments.
Ability to work independently and be self-motivated.
Ability to communicate effectively both orally and in writing.
Ability to verify data for accuracy and completeness.
Ability to use Microsoft Office products: Word, Excel, PowerPoint, Outlook, etc.
Knowledge of the principles and techniques of effective communication.
Knowledge of administrative principles and practices.
Knowledge of the methods of data collection.
Ability to evaluate and analyze data relating to grants project activities.
Ability to understand and apply applicable rules, regulations, policies, and procedures relating to contracted project activities.
Ability to develop and organize data into logical format for presentation in reports, proposals and other written documents.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Ability to evaluate and analyze data relating to the preparation of contracts and grants.
Ability to organize and prepare written data into logical and correct format.
Ability to maintain files.
Ability to prepare correspondence.
U.S. citizens and lawfully authorized alien workers.

Nice To Haves

Advanced knowledge of creating excel spreadsheets
An associate's degree or higher from an accredited college or university.

Responsibilities

Review and approve requisitions through MyFloridaMarketPlace(MFMP) for the purchase of goods and services.
Ensure purchases are complete, accurate and in compliance with policies, rules, regulations and available contracts prior to processing.
Research and furnish internal customers with information concerning prices for needed supplies and services.
Provide assistance to staff to determine correct procurement methods, sources and specifications.
Maintain possession of PCard and clear all charges within 3 days.