Purchasing Agent II

CITY OF MABLETON•Mableton, GA

About The Position

The Purchasing Agent II performs professional procurement and contract administration duties supporting the City’s centralized purchasing function. The role coordinates and administers the procurement of goods, services, construction, professional services, and other operational requirements in accordance with City policies, applicable local, state, and federal requirements, and ethical purchasing standards. The position independently manages routine to moderately complex purchasing activities and may assist with more complex procurements, solicitations, contracts, and special projects. The role reviews requisitions and purchase orders; assists with competitive solicitations; administers contracts; supports the City’s Purchasing Card (P-Card) and travel expense programs; maintains vendor compliance documentation; manages procurement records and contract management systems; and provides technical guidance to City departments. It works with Finance, Legal, department representatives, vendors, contractors, and other stakeholders to promote compliant, efficient, transparent, and fiscally responsible procurement. The position is based in an office setting and requires the physical abilities described in the working conditions, including operating office equipment and lifting objects of specified weights and distances.

Requirements

High School Diploma and three years of Government experience.
Three years of progressively responsible experience in governmental and corporate purchasing, procurement, or contract administration.
Knowledge of governmental purchasing, competitive procurement, contract administration, and internal controls.
Ability to interpret and apply procurement policies, procedures, and applicable requirements.
Ability to review procurement and financial documentation for accuracy and compliance.
Strong organizational, analytical, communication, and customer service skills.
Ability to manage multiple purchasing and contract activities while meeting established deadlines.
Ability to communicate effectively with City staff, vendors, contractors, and the public.
Proficiency with Microsoft Office and electronic procurement, contract management, financial, and document management systems.
Ability to maintain confidentiality, exercise sound judgment, and promote ethical and transparent procurement practices.

Nice To Haves

Bachelor’s degree in Finance, Business Administration, Public Administration, or a related field.
Previous experience in governmental purchasing, competitive solicitations, contract administration, and vendor compliance.
Knowledge of public budgeting, contract law, or statistics.
Experience with Bonfire, Laserfiche, ERP financial systems, or similar systems.
Public procurement certification such as GCPA, GCPM, CPPB, or equivalent.

Responsibilities

Coordinate and administer procurement activities for goods, services, construction, equipment, technology, and professional services.
Assist with formal and informal solicitations, including RFQs, ITBs/IFBs, RFPs, and other competitive procurement methods.
Review purchase requisitions and purchase orders for accuracy, supporting documentation, budget alignment, account coding, and compliance with City policies.
Assist departments with scopes of work, specifications, pricing schedules, solicitation requirements, and procurement documentation.
Support bid and proposal evaluations, vendor communications, contract awards, renewals, amendments, and contract closeout activities.
Administer and maintain procurement and contract records using systems such as Bonfire and Laserfiche.
Track contract expiration dates, renewals, insurance requirements, deliverables, and other contract milestones.
Manage and monitor vendor compliance documentation, including Certificates of Insurance, E-Verify affidavits, W-9s, and other required records.
Assist with administration of the City’s P-Card Program, including transaction review, cardholder documentation, compliance monitoring, and cardholder support.
Assist with internal procurement and financial accounts, including account coding, purchase orders, encumbrances, invoices, and transaction research.
Coordinate with Finance, Accounts Payable, Budget, and departments to resolve purchasing, payment, account, and vendor discrepancies.
Respond to vendor inquiries regarding procurement opportunities, registration, purchase orders, contracts, and procurement requirements.
Provide training and technical guidance to City departments regarding purchasing procedures, solicitations, vendor compliance, and contract administration.
Assist in maintaining and updating the City’s Procurement Policies and Procedures Manual, forms, templates, and standard operating procedures.
Identify and recommend procurement process improvements and stronger internal controls.
Maintain effective relationships with vendors, contractors, and City staff while promoting ethical, competitive, and transparent purchasing practices.
Participate in internal and external audits and assist with public/open records requests involving procurement activities.
Maintain procurement records in accordance with applicable records retention requirements.
Attend off-site courses, training, conferences, seminars, and professional development activities as required.
Perform other related duties as assigned.