Purchasing Administrator

American Digital Security•Shawnee, KS

1d•$22 - $25•Onsite

About The Position

The Purchasing Administrator compiles information, records, and quotations to prepare purchase orders for procurement of material, machinery, equipment, tools, parts, and services. The Purchasing Admin will also maintain recommended inventory levels and establishes replenishment needs.

Requirements

Excellent professional communication and organizational skills.
Team player with strong understanding of process management.
Strong decision-making and problem-solving abilities.
Excellent time management skills and results-oriented performance.
Demonstrates ethical integrity while completing essential functions.
High School Diploma or equivalent required; Bachelor’s degree in Business, Supply Chain, or related field preferred.
3+ years of experience in purchasing, logistics, supply chain or database administration
Proficiency in ERP systems (e.g., NetSuite, SAP, Oracle)
Strong Excel skills and general reporting proficiency

Responsibilities

Process purchase orders for access control equipment, hardware, cabling, tools, and general supplies.
Verify pricing, availability, and lead times with vendors before order placement.
Ensure orders meet project specifications and installation requirements.
Track shipments and follow up with vendors on backorders, shipping delays, or discrepancies.
Collaborate with sales to support order fulfillment and customer-specific pricing.
Process and track Return Merchandise Authorizations (RMAs).
Maintain positive relationships with vendors and distributors.
Request quotes and compare pricing to ensure cost-effective purchasing decisions.
Monitor vendor performance, product quality, and order accuracy.
Maintain updated vendor contact lists, pricing sheets, and catalogs.
Work with project managers and field supervisors to confirm material lists and deadlines.
Maintain organized records of purchase orders, packing slips, and invoices.
Assist with invoice matching and resolving billing discrepancies with accounting.
Update internal systems (ERP, project management tools, or spreadsheets) with order status.