Technician II – Purchasing Administrator

Grand River Dam Authority • Chouteau, OK

13h • Onsite

About The Position

This position supports operations by ensuring critical spare inventories, parts and services are purchased, and efficiently delivered. Coordinates, interacts, and communicates with various departments to resolve critical issues and discrepancies and drives continuous improvement of inventory control including transaction activity and processes. This position supports generation asset and infrastructure operations, specifically Grand River Energy Center (GREC) and Hydro facilities. Essential job functions include, but are not limited to: Plans, coordinates, and oversees inventory control functions ensuring high inventory accuracy and timeliness of transactions within the facility. Supports continuous process improvements conducting and/or implementing inventory control activities, processes, or procedures. This may include providing inventory status and availability, service of back orders, cycle or physical counting, customer chargeback processing, internal auditing, inventory control problem solving, improving transaction data or processes as well as other assigned activities. May evaluate data and recommend action(s) for reported non-usable, slow-moving, and excess stock. Manage daily and weekly procurement reports/dashboards to support procurement capability and efficiency. May oversee consignment inventory, make-for-hold, supplier-managed inventory, Min/Max or other programs or processes as assigned to maintain desired service levels. Works closely with Maintenance, Planning/Scheduling, Shipping, Quality, Purchasing, or other areas/management to meet operational needs and optimize inventory levels. May oversee and maintain the inventory of shipping supplies and authorize purchases for required supplies. Purchase non-stock materials from information supplied by requisition, written and/or verbal request with reference to the proper work order with 0 exceptions and in accordance with GRDA and applicable State Policies and Procedures Scheduling services from written and/or verbal requests with great attention to contractor insurance prior to scheduling. Purchase stock materials from approved requisitions and/or directly from Reorder Reports. Contact vendors to request quotes, place orders or to follow up on delivery status and/or to research and correct discrepancies. Initiate and route Vendor Registration Forms for vendors not currently in the GRDA system. State Certified Procurement Officer (CPO) Certification which is required within one year of first available State CPO training. Make purchases of requested and approved goods and services for warehouses using GRDA assigned PCard in accordance with OMES and GRDA PCard Policies and Procedures. Edit transaction information in the banking system to identify description of items or service purchased, purpose of purchase, and for what location and then attach required receipt/receiving documentation. Retain and provide transaction documentation and information when requested to do so by GRDA management or during an audit. All monthly P-Card transactions must be entered, reviewed and routed for approval in Works withing the required time frame. Work directly with vendors and GRDA Accounts Payable for Invoice reconciliation.

Requirements

• Knowledge of supplies, equipment, tools, vendors and/or services.
• Ability to reconcile stock counts to report data.
• Maximo Database management skills.
• Ability to analyze and solve problems.
• Ability to prepare routine administrative paperwork.
• Ability to stock and/or deliver goods.
• Clerical, word processing, and/or office skills.
• Knowledge of invoicing procedures.
• D365 Data Entry per assignment.
• Associates degree and two years experience required or four years of experience in Supply chain management, material coordination, and/or procurement related field.
• Valid Oklahoma driver’s license, or the ability to convert within 30 days for those with an out of state driver’s license that are an Oklahoma resident.
• CPO Certification, (Must be obtained within one year of first available State CPO training.)
• Required to obtain 24 hours of continuing education in a two (2) year period to retain State Certified Procurement Officer status.
• Must be able to walk, climb stairs, crawl, work from ladders and elevated platforms.
• Ability to lift, move, and carry weights of up to 25 lb. on an irregular basis.
• Must possess mental, visual, and auditory acuity for attention to visual and auditory detail.
• Manual dexterity is required for operation of equipment and small tools, including forklift operation.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Plans, coordinates, and oversees inventory control functions ensuring high inventory accuracy and timeliness of transactions within the facility.
• Supports continuous process improvements conducting and/or implementing inventory control activities, processes, or procedures.
• Manage daily and weekly procurement reports/dashboards to support procurement capability and efficiency.
• May oversee consignment inventory, make-for-hold, supplier-managed inventory, Min/Max or other programs or processes as assigned to maintain desired service levels.
• Works closely with Maintenance, Planning/Scheduling, Shipping, Quality, Purchasing, or other areas/management to meet operational needs and optimize inventory levels.
• May oversee and maintain the inventory of shipping supplies and authorize purchases for required supplies.
• Purchase non-stock materials from information supplied by requisition, written and/or verbal request with reference to the proper work order with 0 exceptions and in accordance with GRDA and applicable State Policies and Procedures
• Scheduling services from written and/or verbal requests with great attention to contractor insurance prior to scheduling.
• Purchase stock materials from approved requisitions and/or directly from Reorder Reports.
• Contact vendors to request quotes, place orders or to follow up on delivery status and/or to research and correct discrepancies.
• Initiate and route Vendor Registration Forms for vendors not currently in the GRDA system.
• State Certified Procurement Officer (CPO) Certification which is required within one year of first available State CPO training.
• Make purchases of requested and approved goods and services for warehouses using GRDA assigned PCard in accordance with OMES and GRDA PCard Policies and Procedures.
• Edit transaction information in the banking system to identify description of items or service purchased, purpose of purchase, and for what location and then attach required receipt/receiving documentation.
• Retain and provide transaction documentation and information when requested to do so by GRDA management or during an audit.
• All monthly P-Card transactions must be entered, reviewed and routed for approval in Works withing the required time frame.
• Work directly with vendors and GRDA Accounts Payable for Invoice reconciliation.

Benefits

• Compensation will be commensurate with experience and qualifications
• Highly competitive benefits package
• If you’re passionate about growth, teamwork, and making an impact, you’ll love building your career with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree