Purchasing Administrator

High Point & Affiliated Organizations•New Bedford, MA

1d•$60,320 - $76,960•Onsite

About The Position

High Point & Affiliated Organizations is a health and human service agency whose mission is to treat and prevent substance use disorders and mental illness. High Point has programs located throughout Southeastern Massachusetts offering a full continuum of care for substance use and mental health treatment, including inpatient, outpatient, residential, and community-based services. Programs and services also assist survivors of abuse, violence, and families experiencing homelessness. High Point believes that everyone has inherent goodness, worth, and dignity. Our goal is to help individuals and families achieve personal change and improve their quality of life. The Purchasing Administrator will be responsible for locating key suppliers, negotiating purchasing agreements, identifying cost-saving opportunities, and ensuring products and services meet organizational specifications. This role involves researching market conditions, assessing vendors, sourcing suppliers, and collaborating with internal departments to determine purchasing needs. The administrator will also develop budgets, manage accounts (fleet, fuel, postage, Amazon, credit card), support accounts payable, and participate in accounting projects. Maintaining procurement policies and providing purchasing analysis to the leadership team are also key functions.

Requirements

Bachelor’s degree in accounting or related field.
4+ years of progressively responsible experience in procurement.
Advanced excel skills.
Strong industry experience for accurate product/service quality assessments.
Analytical and computer skills.
Well organized.
Excellent interpersonal, communication and problem solving skills.
Ability to research suppliers and products.
Ability to evaluate purchasing needs.
Ability to negotiate supplier contracts.
Ability to audit purchases.
Ability to manage change and resources in a fast-paced environment.
Team player.
Self-starter.
Ability to multi-task and work independently with minimal supervision.

Nice To Haves

Procurement experience in the not-for-profit healthcare industry
Experience with LEAN principles

Responsibilities

Locate key suppliers, negotiate the organization’s purchasing agreements to secure advantageous terms and conditions and ensure their products or services meet the organization’s specifications.
Identify opportunities for group purchasing savings.
Research into market conditions, quality, and prices for the best deals on products and services.
Assess vendors and offers with in-person visits, interviews and analysis to assess their quality.
Source suppliers based on price, availability, necessity, quality and logistical expenses.
Collaborate with various internal departments within the organization to assess the requirements for goods and services and determine purchase requirements.
Develop a list of pre-approved items such as dietary, environmental and office supplies.
Develop budgets and make recommendations based on the organization’s needs
Ensure that purchases are completed within budgetary constraints.
Stay current on business laws affecting procurement in the organization’s industry.
Develop audit procedures for supplies and equipment stock levels at each department/program level.
Ensures that the organization is being charged contracted rates by conducting random audits on vendor invoices.
Audit supplies and equipment stock levels at each department/program level.
Manage the organization’s fleet.
Manage the organization’s fleet fuel account.
Manage the organization’s postage account.
Manage the organization’s Amazon account.
Manage the organization’s credit card account.
Support the accounts payable team resolving disputes with the vendors.
Participate in accounting projects.
Maintain and enforce a documented system of procurement policies.
Provide purchasing analysis and trends for the leadership team.
Other assignments as deemed necessary.