Purchasing Administrator

KPS Global • Fort Worth, TX

4d • Onsite

About The Position

The Purchasing Administrator plays a key role in supporting Buyers and internal stakeholders by facilitating the procurement of buyout materials, finished goods, components, and services that meet the needs of both internal and external customers. This position is responsible for generating and managing data from the company’s production systems, including downloading, processing, analyzing, and distributing information to key users—particularly the Buyer team and Purchasing Management. The Purchasing Administrator also ensures proper document control; performs timely material receipts and processes digital shipments for direct-ship buyouts (a primary responsibility); updates item costs for approximately 20,000 SKUs; creates and maintains part numbers; and prepares and distributes reports and performance metrics. The Purchasing Administrator serves as a central point of communication within the Purchasing team and acts as an interface between the department and its supply base. This role also supports the company’s nonconforming material and Return-to-Vendor (RTV) programs for purchased products.

Requirements

• Strong technical aptitude; able to quickly learn and navigate software systems with minimal training (self-starter)
• Advanced proficiency in Microsoft Office, particularly Excel
• Highly organized, with the ability to manage multiple tasks simultaneously
• Strong attention to detail (essential requirement)
• Flexibility to work overtime as needed
• Collaborative and team-oriented, with strong interpersonal skills
• Prior experience in an office environment
• Adaptability; ability to manage changing priorities, competing demands, and unexpected challenges
• Effectively communicates both verbally and in writing; presents information clearly; actively participates in meetings; listens attentively and seeks clarification; and interprets written information accurately.
• Capable of working with diverse, cross-functional, and virtual teams.
• Demonstrates openness to others’ perspectives; gives and receives feedback constructively; contributes to a positive team environment.
• Prioritizes tasks effectively, manages time efficiently, and seeks guidance when needed to balance workload.
• Self-directed and proactive; requires minimal supervision; consistently goes beyond expectations to complete assignments; willingly takes on additional responsibilities.
• Maintains confidentiality, practices active listening, manages emotions effectively, and remains open to new ideas.
• Focused on delivering high-quality work within established timelines while maintaining productivity.
• Committed to continuous learning and professional growth; actively seeks opportunities to build on strengths and address development areas.

Responsibilities

• Generating and managing data from the company’s production systems, including downloading, processing, analyzing, and distributing information to key users—particularly the Buyer team and Purchasing Management.
• Ensuring proper document control.
• Performing timely material receipts and processing digital shipments for direct-ship buyouts.
• Updating item costs for approximately 20,000 SKUs.
• Creating and maintaining part numbers.
• Preparing and distributing reports and performance metrics.
• Serving as a central point of communication within the Purchasing team and acting as an interface between the department and its supply base.
• Supporting the company’s nonconforming material and Return-to-Vendor (RTV) programs for purchased products.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed