Purchasing Administrator

Dashiell•Houston, TX

10d•Onsite

About The Position

Dashiell, an operating unit of Quanta Services (trading as PWR), is a leading national provider of technical and construction services supporting critical electric infrastructure. We serve electric utilities, power generation, industrial, renewable, and energy markets with integrated capabilities spanning planning and system studies, engineering and design, maintenance and testing, program management, construction, and turnkey EPC delivery. With more than 60 years of experience executing large, complex projects, Dashiell specializes in medium- and high-voltage electrical infrastructure and delivers safe, reliable solutions across the full project lifecycle. Backed by the scale, resources, and safety culture of Quanta Services, Dashiell partners with clients to build and maintain the infrastructure that powers communities and economies. Learn more at www.dashiell.com. Primary Function As a member of the procurement team, the Purchasing Administrator is an entry-level position responsible for assisting in the processing of invoices, lien waivers and/or receivers, and purchase orders (POs), as well as compiling vendor lists for the bid process. Assignments are closely supervised and are designed to further develop the employee’s job knowledge and abilities. The position will be based in our Houston, Texas office located at 12301 Kurland Drive STE 400, Houston, TX 77034 and will report to Dashiell’s Purchasing Supervisor.

Requirements

High school diploma or equivalent required.
Basic understanding of how to use major office equipment.
Experience using MS Office programs including Outlook, Word, and Excel.
Good organizational skills, including development of work plans and the ability to multitask.
Strong interpersonal skills, with the ability to communicate with all levels of the organization.
Willingness to travel overnight for trainings and/or meetings as required (approximately 10%).

Nice To Haves

Associate’s degree in Supply Chain Management, Accounting, or Business.
Prior experience in purchasing.

Responsibilities

Learn and apply corporate standard procurement processes and procedures.
Prepare subcontracts and follow up to receive appropriate approvals.
Create and process purchase orders for all project materials, including the application of tax and freight charges as necessary.
Compile vendor lists based on project bill of materials for both materials and subcontracts for use in the bid process.
Process invoices daily and code with appropriate job and PO numbers for subcontracts and/or materials.
Confirm that invoices possess the correct pricing, research any discrepancies, and contact vendors to work through any issues.
Collect and organize receivers and/or lien waivers from job sites, match to the appropriate invoice or subcontract, and collect signatures for payment authorizations.
Interact with Project Managers, Construction Managers, other Purchasing Department team members, and the Accounting Department to ensure that all invoices and subcontracts are processed correctly and at the appropriate time.
Maintain electronic files for all jobs.
Perform special projects and complete other duties as assigned or requested.

Benefits

company-paid life insurance
accidental death and dismemberment insurance
long-term disability insurance
employee assistance program
medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options)
dental and vision coverage
supplemental life insurance
short-term disability
critical illness insurance
group accident insurance
hospital indemnity insurance
401(k) plan with immediate vesting