Purchasing & Administrative Services Coordinator

Regent University•Virginia Beach, VA

2d•Onsite

About The Position

The Purchasing & Administrative Serves Coordinator acts as a primary support position for Admin Services & Purchasing department. This role will assist in the areas of scheduling, online events calendar publishing, event logistics planning & coordination, & purchasing assistance. Tasks include scheduling/planning/coordinating film shoots & meetings/events for staff/faculty, events calendar, outside group inquiries & events, bridal photo requests, event setup forms, insurance issues, driver history policy, and various other administrative services tasks.

Requirements

High school graduate required
2 years’ experience in keyboarding & Microsoft Word required
Editing/grammar proficiency required
Must be comfortable with mobility and able to lift a minimum of 20 lbs
Must maintain a valid driver’s license with satisfactory driving history
Detail-oriented, diligent, highly motivated, excellent communication skills and the ability to deal effectively with students, employees, and the public
Ability to multi-task, prioritize, and manage multiple events and details at one time is essential
Must put Christ first in every part of his/her life; strive for excellence in work habits and personal life; exhibit leadership in work teams
Commitment to Regent’s core values of Excellence, Innovation, and Integrity

Nice To Haves

bachelor's degree preferred
1 year experience in an administrative office position preferred
Excel spreadsheets & Access databases a plus

Responsibilities

Process & approve all room reservation requests for simple meetings, events, photo/film shoots from faculty, staff, CBN, & outside groups; coordinate CBN & outside group film shoots & events.
Publish events to online events calendar for ease of use by students, faculty, staff, & general public.
Process special event setup forms & diagrams for upcoming events; work with event coordinators for clarity & conciseness; consider how events can share setups to streamline labor; put into queue for housekeeping setup team.
Work with Human Resources to approve new drivers; maintain database of Regent employee drivers; keep Driver Alert current on DMV website; check driver histories on current employees as needed through Virginia DMV or HireRight.
Liaise with insurance broker for insurance questions (vehicles, general liability, film shoots, etc.); liaise with insurance claims dept for claims on Regent vehicles, rented equipment, student film shoots property damage, other property damage, visitors at events.