Purchasing Admin

Aston Carter•Happy Valley, OR

13d•$24 - $24•Onsite

About The Position

The Purchasing Admin provides essential administrative and operational support to the Purchasing department by processing purchase orders, coordinating with vendors, tracking orders, supporting inventory management, and maintaining accurate purchasing documentation. This role helps ensure materials and supplies are available to support production while delivering excellent internal customer service and maintaining reliable records within the ERP system.

Requirements

High school diploma or equivalent.
1–3 years of experience in purchasing, procurement, inventory, customer service, or administrative support in a manufacturing environment preferred.
Experience with ERP systems; Syspro experience is a plus.
Proficiency with Microsoft Office Suite, particularly Excel.
Strong organizational and time management skills.
Strong written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
High attention to detail and accuracy.
Experience with purchasing support, procurement support, and order entry.
Comfort with data entry and Excel-based data management.
Ability to provide effective internal customer service.
Basic understanding of supply chain, inventory, logistics, and purchasing processes.

Nice To Haves

Associate degree preferred.
Manufacturing or semiconductor industry experience.
Understanding of purchasing and inventory processes in a production environment.
Familiarity with supplier communication and purchase order management.
Ability to work independently while collaborating effectively with multiple departments.
Experience with administrative support in an ERP-driven environment.
Exposure to logistics and material coordination.
Interest in learning and growing within supply chain and purchasing functions.

Responsibilities

Prepare and process purchase orders as directed by the Purchasing Agent.
Review purchase requisitions for completeness and accuracy before processing.
Enter, update, and maintain purchasing information within the ERP system (Syspro).
Track purchase orders from placement through delivery and follow up on outstanding orders.
Communicate with suppliers regarding order acknowledgments, shipment status, and delivery updates.
Assist in obtaining pricing, lead times, and product availability from vendors.
Coordinate with vendors to resolve shipping discrepancies, delays, or backorders.
Monitor inventory levels and promptly communicate potential shortages to the Purchasing Agent.
Assist in maintaining appropriate inventory levels to support ongoing production needs.
Coordinate material deliveries with warehouse and receiving personnel to ensure timely receipt.
Maintain organized purchasing files, vendor records, and price lists.
Ensure all purchasing documentation is complete, accurate, and properly filed.
Assist with data entry, report preparation, and other administrative tasks related to purchasing.
Work closely with Engineering, Production, Planning, Receiving, and Accounting to ensure timely procurement of materials.
Support special purchasing projects and continuous improvement initiatives within the department.
Provide backup support for Purchasing activities during absences or periods of high workload.
Periodically visit warehouse and production areas to confirm parts and materials as needed.