PURCHASING ADMIN - ENERGIZER PARK HOME OF STL CITY SC

Compass Group • St. Louis, MO

4d • Onsite

About The Position

Responsible for clerical functions and administrative support of food service programs. This role operates as part of the purchasing/warehouse team, handling receiving, checking in, and putting up deliveries, verifying invoices and purchase orders to ensure the correct product is received. It also manages the accounts payable aspect of the purchasing department, reconciling all invoices and end-of-month statements to ensure timely payment to vendors. The position requires close collaboration with other departments to understand and anticipate their needs and ensure the delivery of their orders. Additionally, it involves managing inventory levels, counting inventory during the end-of-month process, and assisting with logging and tracking transfers on match days. Maintaining a clean and safe work environment is crucial.

Requirements

• Ability to perform job safely.

Nice To Haves

• Experience with computer entry for sales and meal counts.
• Experience with bank deposit reconciliation.
• Experience processing vendor invoices and performing statement reconciliation.
• Experience preparing financial reports.

Responsibilities

• Operate as part of the purchasing/warehouse team receiving, checking in, and putting up deliveries, verifying invoice and PO to ensure that the proper product received.
• Handles the accounts payable aspect of the purchasing department, reconciling all invoices, end of month statement reconciliation to ensure timely payment to vendors.
• Work closely with other departments to understand and anticipate their needs and ensure delivery of their orders.
• Be a part of managing inventory levels and counting inventory during the end of month process.
• Work match days and operate as a member of the warehouse team, logging and tracking transfers.
• Maintain clean and safe work environment; ability to perform job safely.
• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Performs other duties as assigned.

Benefits

• Instapay (early access to your wages) and high interest savings both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed