Purchasing Admin

Kalahari Resorts & Conventions•Woodford, VA

1d•$22 - $24•Onsite

About The Position

At Kalahari Resorts & Conventions, we don’t just create vacations—we craft unforgettable experiences. Home to America’s Largest Indoor Waterparks, our African-inspired resorts offer world-class dining, luxurious spas, thrilling entertainment, and cutting-edge convention centers that redefine hospitality. As a family-owned company, our Promise is simple: Lead with Love. This means caring deeply for our guests, associates, and communities—treating people like family, giving back generously, and creating spaces where everyone feels valued. Through our partnership with charity: water, we’re also committed to bringing clean water to one million people in Africa. Kalahari Resorts & Conventions is seeking a Purchasing Admin. In this role, you will be responsible for supporting procurement operations, inventory management, system administration, and vendor onboarding activities. You’ll play a critical role in the successful implementation and ongoing maintenance of BirchStreet and IMS platforms, ensuring accurate setup of products, vendors, inventory locations, and purchasing data across the organization. As part of our leadership team, you’ll embody our Promise to Lead with Love—guiding, supporting, and inspiring associates while delivering extraordinary guest experiences. You’ll play a vital behind-the-scenes role in ensuring resort departments have the products, systems, and resources they need to deliver exceptional guest experiences. By maintaining accurate procurement data, supporting inventory and vendor management, and streamlining purchasing processes, you'll help create an efficient operation that sets associates up for success every day.

Requirements

High School Diploma or GED required.
Must be highly organized, detail-oriented, capable of managing large volumes of data, and comfortable working with cross-functional teams, vendors, and operational departments in a fast-paced hospitality environment.
Must be Proficient in Microsoft Excel and related business applications.
Must have a basic understanding of purchasing, inventory management, and supply chain processes.

Nice To Haves

An Associate's or Bachelor's degree in Business, Supply Chain, Hospitality, or related field preferred.
Previous purchasing, inventory control, procurement, warehouse, or food and beverage experience preferred.
Hospitality, resort, hotel, restaurant, or distribution experience strongly preferred.
Experience with BirchStreet or similar procurement software preferred.
Experience supporting system implementations is a plus.
Experience in a pre-opening hospitality or resort environment.
Willingness to assist with hands-on inventory, receiving, warehouse, and operational support activities when needed.
Strong customer service mindset with a focus on supporting operational departments and building vendor relationships.

Responsibilities

Responsible for handling a wide range of raw fish and other ingredients.
Support inventory control and reporting, logistics coordination, usage analysis, and purchasing process improvements.
Administer and maintain BirchStreet procurement software.
Maintain accurate inventory, vendor, and product information across all systems.
Link products to approved vendors and maintain item master data.
Create, update, and maintain order sheets for departments and outlets.
Support ongoing BirchStreet and IMS implementation initiatives.
Assist with user training and system support for BirchStreet and IMS platforms.
Submit vendor documentation and support supplier onboarding processes.
Monitor open purchase orders and run purchasing and usage reports.
Assist with continuous improvement efforts related to procurement, inventory, logistics, and operational processes.