Purchaser IV - Goods Team

Texas Health & Human Services Commission•Austin, TX

11d•$4,020 - $4,833•Onsite

About The Position

HHSC Procurement and Contracting Services (PCS) is looking for a candidate for the Purchaser IV position. The Purchaser IV is an intermediate-level procurement position that processes requisitions through a competitive process and performs purchases for goods using the most applicable and cost-effective purchasing methods based on laws, rules, policies and established guidelines. Performs intermediate-level purchasing work involving planning, organizing, coordinating, and preparing specifications for purchasing goods. Works under limited supervision with considerable latitude for the use of initiative and independent judgment following HHSC and PCS policies and procedures, and laws governing state purchasing.

Requirements

Graduation from high school or equivalent required.
A minimum of two (2) years of purchasing, procurement, or contract management experience.
Practical knowledge of state and federal laws and regulations governing state purchasing and systems such as HHS’s Centralized Accounting and Payroll/Personnel System (CAPPS) Financials and System of Contract Operation and Reporting (SCOR).
Practical knowledge of purchasing and procurement methods and procedures.
Practical knowledge of state of Texas procurement principles and practices, assigned commodities and products on the open market, and supply sources.
Skill in the use of computers and applicable software.
Skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information.
Skill in attention to detail.
Skill in organizing documentation.
Skill in providing excellent customer service.
Ability to logically assemble and evaluate information.
Ability to maintain a system of required record keeping.
Ability to communicate clearly, both verbally and in writing.
Ability to schedule, prioritize, monitor and complete multiple assignments timely.
Ability to work effectively independently and as part of a team.
Ability to act in a sound, logical, proactive and appropriate manner based on well thought out analysis of situations or problems.

Nice To Haves

State procurement experience preferred.
Certified Texas Contract Developer (CTCD) must be obtained within 6 months of hire.

Responsibilities

Reviews assigned requisitions for completeness and compliance with applicable requirements prior to processing and works with program customers to clarify and understand requirements and specifications or statements of work (SOW) relating to procurements.
Assists program customers with researching vendors to provide needed goods and aids requesters in drafting competitive specifications. Utilizes the most appropriate procurement method to determine best value.
Prepares or oversees the preparation and distribution of competitive solicitations to vendors. Reviews and tabulates bids and orders to determine lowest and most qualified bids or bids that provide best value. Recommends and makes contract awards and suggests additional content for contracts when appropriate.
Processes assigned requisitions to purchase orders (POs) in a financial accounting system in accordance with established timelines.
Prepares, reviews, and verifies accuracy of procurement documentation against applicable checklist. Maintains all required procurement documentation and prepares files for upload into the system of record, in a timely manner.
Works with management, requesters, subject matter experts, stakeholders, agency staff, and other purchasing staff to identify and manage purchasing related issues. Responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, POs and the delivery of goods.
Prepares and/or reviews Reports and provides required reporting.
Performs other duties as assigned and procurement related events, training, or providing support for the agency’s disaster response and recovery obligations or Business Continuity Plan activation.