PubSec Federal Deputy Program Manager

SHI International Corp.•Somerset, NJ

2d•$70,000 - $80,000•Hybrid

About The Position

The Deputy Program Manager supports compliance strategies and customer success activities to maximize federal contract performance and ensure adherence to all regulatory and operational commitments. This customer-facing role leads the daily execution of program goals and objectives and expands federal compliance programs to ensure contract requirements, documentation, and standards are met. This role includes monitoring federal program compliance, managing customer communications tied to SEWP, ITES, GSA, and other current and future GWAC/IDIQ/BPA contracts, maintaining documentation across contracts and task orders, and supporting internal stakeholders with timely program and contract updates. The Deputy Program Manager reports to the Senior Federal Program Manager on the SHI PubSec Federal Programs and Development Team. The position will interact daily with SHI Federal sales and support staff at SHI headquarters in Somerset, NJ and field staff based in Washington DC.

Requirements

Strong program and project management expertise, including familiarity with agile, waterfall, or hybrid methodologies.
Excellent organizational and time management skills, with the ability to manage multiple priorities.
Clear, empathetic communication and relationship-building skills with diverse teams and stakeholders.
Analytical mindset with the ability to assess data, identify trends, and recommend improvements.
Experience using project management software (e.g., Jira, Asana, MS Project, Smartsheet).
Ability to work independently while influencing cross-functional outcomes through collaboration.
Bachelor’s degree or relevant work experience required.
3–5 years of federal sales or contracting experience, especially with NASA SEWP or other large, federal multiple award contracts.
Ability to travel when needed.

Nice To Haves

Experience working with or alongside SHI’s sales team.
Knowledge and understanding of SHI’s federal contracts.
Experience educating others about contract benefits and operations.
Knowledge of planning, coordination, and execution of business functions.
Knowledge of compliance procedures for federal laws, regulations, and guidance.

Responsibilities

Develop, manage, and maintain a comprehensive federal compliance program ensuring all applicable requirements and standards are met.
Proactively identify and assess risk areas and create mitigation plans.
Maintain effective working relationships with internal departments, stakeholders, and legal and Public Sector compliance teams.
Monitor and audit contract clause repository and ensure proper documentation, including maintaining the federal SharePoint page for accuracy.
Develop and administer new hire additions, and report on federal compliance training and education programs to Senior Program Manager.
Monitor changes in relevant laws, regulations, and standards.
Assist in developing policies and procedures to ensure compliance.
Educate and train sellers and partners on proper contract usage.
Work with assigned data analysts to ensure timely delivery of fees, sales reports, and data-related deliverables.
Maintain internal resources for integral contract information, including security posture monitoring and POAM update to SPRS
Maintain repository of contract master agreements, contract clause deviations and additions, GSA MAS Refreshes, and contract modifications.
Review and finalize contracts and related documents with oversight from Senior Federal Program Manager
Ensure the accuracy and consistency of contract data
Provide contract updates, modifications, and onboarding
Track contract status, deadlines, and renewals
Submit contract-related reports for internal and external stakeholders
Manage the contract alias inbox and respond to inquiries regarding regulatory matters.
Manage contract report submissions.
Create and maintain contract STNs, ensuring accuracy and up-to-date ETA information.
Respond to and resolve all contract cases.
Assist in collection of required documentation for annual GSA CAV review and maintain any documentation in Federal Repository along with our final report.
Manage the Purchase Order (PO) portal for the federal contracts under purview.
Provide timely ETA and tracking updates for GSA-related orders.
Monitor contract bid rates.
Monitor contract Letters of Authorization (LOAs), Letter of Supply (LOS) and OEM pricing catalogues, and GSA approved EULAs for validity.
Coordinate daily contact between internal teams to facilitate a smooth and accurate management of federal contracts and related documentation
Provide regular status updates to leadership and stakeholders
Document, recommend, and execute improved contracts process flow
Track action items and escalate issues to Senior Federal Program Manager, when needed
Provide support to the Development and Program team in pursuit of GWAC/IDIQ/BPAs when needed.
Review Statements of Work in alignment with contract requirements
Maintain reporting data in Teams and SharePoint
Provide backup coverage for Federal Programs and Development team members