Publicity Assistant, SMP (Minotaur Books)

Macmillan•New York, NY

17h•Hybrid

About The Position

The Publicity Assistant will report to the two Associate Directors of Publicity for Minotaur Books in the St. Martin’s Publishing Group publicity department. In addition to departmental administrative duties, this position will provide support for publicizing a variety of books and authors, with a focus on crime fiction and similar genre fiction titles. There are also opportunities for eventually handling independent publicity campaigns within the SMPG group.

Requirements

Exceptional organizational skills and attention to detail
Ability to prioritize multiple tasks from two managers with competing deadlines
Ability to work independently and remotely
Excellent written and verbal communication skills
Strong work ethic, curiosity, and a proactive approach to projects
Creative problem solving
Proficiency with Google Workplace, Microsoft Word, and Excel, and the ability to learn and manage new systems
Relevant work experience to match the required skills/knowledge above
Bachelor’s Degree or relevant work experience

Nice To Haves

Some previous experience in an office environment is beneficial.
Internship at a publishing house, in event planning, or in a public relations capacity is a plus.
Ability to attend author events in NY/NJ/CT area
Internship at a publishing house, literary agency, or public relations organization, or experience in book retail

Responsibilities

Providing administrative support for both Associate Directors of Publicity at Minotaur Books as well as support for the department as a whole
Managing the department's publication tracking spreadsheet: documenting upcoming book release dates, publicity mailings, trade submissions, and critical media milestones
Coordinating media mailings of galleys and finished books
Assisting in writing and distributing compelling press materials and creative pitch letters
Routing publicity materials for approval
Assisting with author book tours, booking travel and maintaining schedules
Assisting in outreach to targeted media
Monitoring book coverage in key media outlets, responding to and fulfilling book requests from media, and tracking bestseller information
Researching media outlets and event venues and updating publicity and tour information databases
Organizing and submitting entries for book awards
Submitting documents to the Accounts Payable department for author and vendor reimbursements
Providing necessary information and documentation for corporate card payments