Public Works Senior Management Analyst

City of South Gate•South Gate, CA

3d•Onsite

About The Position

THIS RECRUITMENT IS BEING CONDUCTED TO ESTABLISH AN ELIGIBILITY LIST, WHICH WILL BE USED TO FILL FUTURE VACANCIES IN THIS CLASSIFICATION AS THEY BECOME AVAILABLE. Under direction of the Director of Public Works, provides highly responsible, professional and administrative support to the Engineering Division and/or the Field Operations Division on complex matters such as administration, budget, staffing, contract procurement, program development, regulatory policies, policy development, strategic planning, operational audits, standard operating procedures, and the Capital Improvement Program. The Public Works Senior Management Analyst position is the advanced journey-level, mid-management classification. This class is distinguished from the Management Analyst by the performance of independent and complex tasks and duties. Positions at this level are generally assigned responsibility for the management and administration of significant programs, projects, functions, and/or service areas and incumbents at this level are to independently perform the difficult and responsible financial, systems, statistical, programmatic, management, and/or other administrative analyses in providing highly responsible staff support to the Department of Public Works. Assignments are typically received in broad, outline form, and incumbents are expected to act independently in developing applicable resources and information.

Requirements

Graduation from an accredited college or university with a Bachelor’s degree in in public administration, business administration, finance, engineering or a related field, and four (4) years of progressively responsible, related professional experience working in a Public Works Department, Engineering Division and/or Field Operations for a local City, County, and/or State agency, and/or utility company, or equivalent, plus a minimum of four (4) years of experience in a Management Analyst or equivalent position.
Possession of a valid California Class C Driver's License and a satisfactory driving record is required at time of appointment and throughout employment in this position.
Knowledge of: the principles, practices and trends of public or business administration; research, statistical analysis, and report preparation; financial and statistical analysis and research techniques; organization and functions of the Public Works Department and municipal government overall; principles of accounting and auditing; evaluation techniques and organizational principles; applicable federal, state and local laws, codes, and regulations; methods and procedures of budget preparation; knowledge of maintenance management systems and services request systems; knowledge of public funds and grant programs; modern office practices, procedures and equipment, including word processing and computer applications (Word, Microsoft Outlook, Excel, PowerPoint, etc.).
Skill and Ability to: perform specialized administrative tasks; conduct research, perform analysis, and prepare and present reports of findings; work independently; interpret and apply related laws, ordinance, and policies; follow oral and written directions; evaluate the work of others; use computer and related software; communicate effectively both orally and in writing; and establish and maintain effective working relationships with others.
Effective and efficient oral and written communication.
Research, interpret, apply, and explain rules, regulations, policies and procedures related to assigned work function.
Strong analytical, financial and collaborative skills.
Ability to clearly communicate complex information.
Efficient oral and written communication.
Research, interpret, apply, and explain rules, regulations, policies and procedures related to assigned work function.
Strong analytical, financial and collaborative skills.
Ability to clearly communicate complex information.
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program.
The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate.
An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
While performing the duties of this job, the employee is frequently required to sit and talk or hear.
The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
All application materials received by the application deadline will be reviewed and evaluated.
All information supplied by applicants is subject to verification.
Application Review: The first phase will be a detailed review and appraisal of each candidate's application. This phase is for qualifying purposes only. There is no weight assigned to this phase.
Those candidates who meet the minimum qualifications may be invited to the next phase.
Written Examination (pass/fail): If a written exam is given, a minimum of 70% must be obtained on the written exam in order to be eligible to continue to the next phase of the selection process which will consist of an oral appraisal interview.
Oral Appraisal Interview (100%): A minimum of 70% must be obtained to pass the oral appraisal interview.
The top 10 qualified candidates will be invited to participate in the oral interview phase of the selection process.
Employment Eligibility List: The Employment Eligibility List will be established after completion of the examination process.
Current and future vacancies will be filled from this list.
Lists typically last for 12 months but may be extended or abolished in accordance with the City's Hiring Policy.
All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).
New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America.

Nice To Haves

A Master's degree in related field is desirable
two years of supervisory experience is desirable.
Bilingual in English and Spanish is desirable.

Responsibilities

Provides support on complex matters such as administration, budget, staffing, contract procurement, regulatory policies, policy development, strategic planning, operational audits, standard operating procedures, public outreach material and grants.
Prepares detailed and comprehensive written reports and studies, staff reports, presentations, resolutions, ordinances, contracts, memorandums and correspondence as required.
Supports management to organize and plan for the staffing needs such as developing job specification, coordinating recruitments, overseeing certification and performance evaluation status, coordinating claims, and compliance with Human Resources Programs.
Provides oversight and support on contract procurement, such as, preparing Requests for Proposals and administering and participating in consultant selection process; contract development and financial analysis; establishing protocols for contract expenditures; and administering professional or maintenance services contracts as assigned.
Conducts audits to assess performance of the Public Works Department in meeting goals for level of service, financial and budgetary, staffing, programs compliance and reporting.
Evaluates and streamlines processes.
Reviews and provides recommendations to improve departmental operating efficiencies.
Participates in budgetary functions such as for development and monitoring of operating budget and capital budgets to ensure expenditures are appropriately accounted for and activity does not exceed authorized spending, conducting financial analysis and monthly reporting, preparing budgetary policies, preparing grant applications and managing grants.
Makes recommendations regarding alternative funding sources.
Manages the solid waste and recycling services franchise agreement and ensures compliance with Federal and State laws.
Provides support to meet requirements from regulatory agencies for the management and operations of City infrastructure and fleet.
Participates in support activities for continuous improvement in all areas of the Field Operations Division.
Provides support in the development of written policies, processes and procedures.
Participates in the development of the Capital Improvement Program and 5-Year Capital Improvement Program as assigned.
Coordinates with Engineering Division to develop projects budgets and schedules.
Participates in budgetary functions such as preparing the Public Works Department budget, the Capital Improvement Program and the 5-year Capital Improvement Program.
Conducts financial analysis and monthly reporting.
Prepares budgetary policies.
Prepares grant applications and manages grants.
Programs funding with grant and funding agencies.
Leads the process to secure grant and CIP funding reimbursements.
Coordinates CIP funding with the Administrative Services Department.
Reviews CIP funding files in both the Public Works Department and Administrative Services Department to ensure consistency and address issues.
Provides support to both departments to take the lead in seeking grant and CIP funding reimbursement.
Prepares strategies and implements special projects to automate Engineering Division operates to improve efficiency and customer services such as procuring software to automate the Public Works Counter Services and CIP project management.
Leads the Public Works Department public outreach program and oversees implementation.
Coordinates with City Administration’s public outreach specialists to communicate department activity.