Public Records Unit Supervisor

State of Washington•Thurston County – Tumwater, WA

1d•Hybrid

About The Position

The Washington State Department of Corrections has an exciting opportunity for a servant leader to join the Information Governance team as a Public Records Unit Supervisor (Communications Consultant 4)! The goal of this position is to plan, organize and direct the work conducted by the Communication Consultant 3’s within the Public Records Unit! As a Public Records Unit Supervisor, you will be responsible for the oversight of tracking, compiling and reporting of statewide public records/information statistics related to agency workload and litigation costs. This data will be analyzed to ensure agency-wide compliance and identify potential target areas to improve efficiency in disseminating public records/information. The candidate of choice will support the agency by serving as an agency expert on facilitating internal/external document exchanges on public records/information matters. You will work with internal and external stakeholders to ensure compliance with applicable rules and laws. We are searching for an individual who enjoys research, can multi-task, is flexible and will contribute to the Department’s objectives by ensuring that public records deadlines, processes and policies are clearly articulated and in adherence to applicable statutes.

Requirements

High school diploma or equivalent
A minimum of three (3) or more years of Public Disclosure experience. Public Disclosure Experience: For purposes of this recruitment, public disclosure experience means direct, hands-on experience processing public records/public disclosure requests, including reviewing responsive records, applying or identifying applicable statutory exemptions or redactions, communicating with requesters, and/or managing the workload and requirements associated with responding to public records requests. General records management, maintaining confidential records, or working with documents does not, by itself, constitute public disclosure experience.

Nice To Haves

Bachelor’s degree in Public Administration, Business, or related field from an accredited institution whose accreditation is recognized by the US Department of Education or the Council of Higher Education Accreditation (CHEA), or a foreign equivalent
One (1) year or more supervisory OR lead worker experience

Responsibilities

Managing and supervising the Public Records Unit Communications Consultant 3’s
Ensuring Public Records requests are processed in accordance with policy, as well as state and federal regulations
Ensuring consistency with Public Records processes throughout the agency
Monitoring, providing training, and directly supervising staff using appropriate audit methods
Ensuring constituents receive a timely response as established by WAC and RCW rules
Planning, assigning and coordinating and directing staff in their work in accordance with policy, WAC, RCW’s and case law to ensure proper dissemination of agency information/records
Conducting performance evaluations on a timely basis
Organizing and conducting regular one on one and team staff meetings in order to promote more understanding around the PRA so staff are properly equipped to properly respond to public records issues
Providing Expert Technical Expertise on Public Disclosure Issues
Assisting the Public Records Officer in managing responses to public records act litigation on behalf of the agency
Other duties as assigned