Public Records Analyst

City of Cleveland•1001 - Law, OH

1d•Onsite

About The Position

This is a technical records management position responsible for coordinating public records request management and fulfillment, and records retention for the City of Cleveland. The role operates under the direct supervision of the Public Records Manager, with opportunities for independent judgment in performing assigned duties. Work is reviewed for conformity to legal, policy, and professional standards. The position involves general office support and highly confidential, technically-skilled clerical work.

Requirements

Ability to read, comprehend, and review records for accuracy, completeness, and relevant information.
Strong organizational, proofreading, research, written communication, and attention-to-detail skills.
Ability to manage multiple records requests, maintain accurate records, meet established deadlines, and communicate effectively with City employees, attorneys, requesters, and members of the public.
Ability to maintain sensitive and confidential information and to review graphic reports, audio and video recordings, body camera footage, and visual depictions related to crimes.
Maintain knowledge of assigned public records requests, the City’s Open Data Portal, publicly available datasets, and applicable Ohio Sunshine Laws.
Must attend required training and maintain current knowledge of public records laws, procedures, and practices.
Proficiency with Microsoft Office and comparable software.
Must possess the ability to learn records management and public records software.
Exercises independent judgment.

Responsibilities

View or listen to graphic reports, audio and video recordings and visual depictions related to crimes.
Receive records requests from the public and internally.
Review assigned requests for legal sufficiency as a proper records request.
Identify any deficiencies, convey them directly to requesters and assist with clarification.
Be familiar with the City’s Records Retention Schedule.
Identify department(s) that are the custodian of the requested records and route the request(s) accordingly.
Monitor assigned requests and confirm responsive records have been uploaded.
Review documents, audio, video, and body camera footage for required redactions in compliance with state and federal law.
Completes necessary redactions, proofread work.
Consult with public records attorneys regarding the legal basis to redact or withhold as needed.
Consult with attorneys for review of records, as needed.
Monitor communications with requesters and provide timely responses.
Release documents to requesters, fully or on a rolling basis, every week and respond to telephone calls, emails and messages from requesters, City employees and members of the public.
Maintain familiarity with assigned requests, the City’s Open Data Portal and be knowledgeable about publicly available datasets.
Attend training and actively pursue professional development to keep current with the Ohio Sunshine Laws.