Public Programs Coordinator (Full-Time)

CHEEKWOOD•Belle Meade, TN

9d•Onsite

About The Position

Working at Cheekwood Estate & Gardens offers you the opportunity to work for one of the most beautiful places in Nashville. Formerly the home of Mabel and Leslie Cheek, Cheekwood now serves the public as a botanical garden, arboretum, and museum with period rooms and art galleries. At Cheekwood, you will have the opportunity to explore a wide range of roles tailored to your skills and interests. Whether you are passionate about horticulture, art curation, historical preservation, or one of our many other career opportunities, you would have the chance to thrive and make a meaningful impact here. Working in such a place that cherishes its rich history, vibrant art scene, and serene gardens offers a unique blend of fulfillment and inspiration. You will find yourself in a supportive environment where every day brings new opportunities for personal and professional growth, amidst the backdrop of picturesque settings. At Cheekwood, the goal of the Education Department is to enrich the experiences of our visitors, members, and class participants. Their primary focus is to foster learning opportunities that blend the natural beauty of our gardens with the historical and artistic aspects of the museum. Members of the Education Department create engaging programs and workshops that explore themes of horticulture and art, aiming to inspire curiosity and appreciation for the natural world and human creativity. By joining the Education Department at Cheekwood, individuals can immerse themselves in a dynamic environment where they play a vital role in engaging in learning experiences.

Requirements

One to three years of experience in public programs, cultural programming, event coordination, community engagement, or related field.
Experience coordinating vendors, artists, performers, volunteers, or community partners preferred.
Strong organizational skills and ability to manage multiple details, deadlines, and priorities.
Excellent written and verbal communication skills
Comfortable working with the public and provides an outstanding visitor experience.
Ability to work independently, anticipate needs, and solve problems in a fast-paced environment.
Ability to work collaboratively across departments and with external partners.
Ability to work varied hours and evenings, weekends, and holidays as required.

Nice To Haves

Knowledge of Canva, Microsoft Office
First aid training is a plus.

Responsibilities

Support public program logistics, planning, and execution, including supplies, signage, schedules, vendor coordination, production, set-up, and tear-down for all Cheekwood’s public programs.
Research, schedule, and coordinate mobile food vendors for all Cheekwood’s public programs.
Oversee programming and operations for specifically assigned events.
Communicate with vendors, community partners, volunteers, internal staff, and others to support successful program delivery.
Assist with contracting, scheduling, vendor paperwork, invoices, and other administrative needs related to public programs.
Help coordinate on-site program operations, including welcoming partners, troubleshooting needs, monitoring guest flow, and ensuring programs run smoothly.
Support the development and preparation of program descriptions, calendar and Web listings, registration details, run-of-show documents, and internal briefing materials.
Collaborate with Education, Gardens, Museum, Marketing, Events, Guest Services, Security, Facilities and Volunteer teams to ensure cross-functional alignment.
Assist with tracking attendance, expenses, visitor feedback, and other program metrics to support evaluation and future planning.
Coordinate and oversee annual Garden Society Shows with support from the Events Department.
Work as event supervisor as needed on weekends and after hours.
Responsible for meeting expense/revenue goals related to public programs.