Public Law Assistant/Paralegal

STRADLING YOCCA CARLSON & RAUTH•Newport Beach, CA

8d•$75,000 - $85,000•Onsite

About The Position

This is an in-office position where the Public Law Assistant/Paralegal will participate as a team member, assisting multiple attorneys in various public finance matters. The role involves providing support in drafting and organizing documents for public finance transactions, including bond financing. Responsibilities include preparing drafts of preliminary election and improvement district proceedings, drafting closing certificates and opinions, compiling closing transcripts, and drafting/processing general obligation bond transactions. Additionally, the role includes administrative tasks such as managing databases and assisting with proposal preparation.

Requirements

At least 2-5 years law firm experience as a legal assistant or paralegal.
Strong desire to work in a team environment without supervision.
High level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence.
Ability to handle multiple tasks and to remain calm under pressure.
Ability to perform repetitive tasks and work at a desk (sit/stand desk available)for long periods of time.
Excellent oral and written communication skills.
Attention to detail, ability to balance multiple projects and strong time management skills.
Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills.
Must be able to work overtime if necessary.
Strong proficiency in Microsoft Office Programs (Word, Excel and PowerPoint).
Ability to learn additional programs and processes, such as Firmex virtual document room.

Nice To Haves

BA/BS degree and Paralegal Certification highly preferred.

Responsibilities

Assist in drafting and reviewing routine legal documents in Microsoft Word.
Draft closing documents from start to finish, including resolutions, form filings, research and statistics compilation, and closing certificates and opinions.
Manage the copying, uploading, and distribution of draft and final executed documents to interested parties, by Outlook E-mail, Firmex virtual document room, and/or Federal Express, as appropriate.
Act as liaison with the client and any outside entities such as government agencies, corporations, vendors and other law firms to facilitate the transaction.
Conduct final page-checking of final documents and final document transcripts.
Draft closing checklists.
Assist in closings by preparing, collecting from various transaction participants, and assembling closing files, DTC letters, final resolutions and opinions, good-standing certificates, and secretary of state filings, and managing or facilitating the pre-closings and closings.
Prepare and distribute the closing transcripts to interested parties and transaction participants, including uploading closing transcript to virtual document room, preparing paper copies, and/or copying to disc or thumb drive, as appropriate.
Review executed documents to ensure proper execution.
Follow up with client and other parties to the transaction to ensure delivery of complete documentation required for closing binders.
Keep time records in Elite 3E of all billable time worked.
Perform other related duties as assigned.
Create/establish and maintain corporate documents for various client financing (non-profit) corporations.
File annual tax returns for financing corporations.
Maintain corporate records for financing corporations.
Revise and proofread documents with high accuracy.
Convert documents from various formats to Word, Excel, or PowerPoint and format according to the firm’s standard format.
Modify, compile, and redact PDFs.
Download, organize and print data room documents.
Make travel arrangements for attorneys, coordinate conference activities, organize firm events.
Open files for new clients and new matters, including submittal of required forms and confirming billing arrangements.