Public Health Nursing Administrative Assistant

Winnebago Comprehensive Healthcare System•Winnebago, NE

1d•$20 - $25•Onsite

About The Position

The purpose of this position is to perform administrative and office support activities for public health nursing and grants. Duties include fielding phone calls, receiving and directing visitors, knowledge of busy office, creating spreadsheets, conducting presentations, filing, assisting with ordering supplies, outreach, and events participation. The role requires maintaining a high level of confidentiality and understanding of the Privacy Act. The position also involves providing outreach/home visits to clients, making appropriate referrals, and transporting clients as needed. The Public Health Nursing Administrative Assistant must consistently demonstrate organizational skills, follow department policies, and perform other related duties as assigned.

Requirements

Associate's degree in business or related field required.
2 years’ clerical experience.
Must possess a valid driver’s license and meet driver’s eligibility guidelines.
Must possess computer skills that include Microsoft Office Excel, Word, Outlook, Publisher, Canva and PowerPoint.
Must perform all duties in a manner that ensures the strictest confidentiality due to access to sensitive information.
Must maintain a positive and professional attitude with the ability to effectively handle tasks, situations and clients with tact, courtesy, respect, and objectivity.
Must recurrently employ moral and ethical judgments.
Must have excellent communication skills.
Must keep accurate daily, weekly, and monthly reports.
Must possess the ability to read, write, and speak the English language fluently.
Must be able to continually and effectively employ professional verbal and written communications skills.
All applicants will comply with 45 CFR 1301, Subpart D, Section 1301.31, C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and to comply with PL 101-630 and PL 101-637 regarding criminal records check.

Nice To Haves

Knowledge of all Tribal Health Programs and Health Care experience is preferred.

Responsibilities

Organizes, updates, and maintains various files.
Utilizes Microsoft Office (Word, Excel & Publisher) to assist with completion of reports and statistics.
Greets visitors, ascertains nature of business and conducts visitors to appropriate offices.
Answers telephone, provides information to callers, or routes incoming calls to appropriate offices.
Maintains, coordinates, and manages flyers for marketing.
Collaborates, organizes, and assists with PHN events and classes for community members.
Makes travel arrangements relating to employee training, including purchase orders, flight bookings, hotel, and transportation arrangements.
Makes copies of correspondence or other material using copying or duplicating machines.
Prepares purchase orders for PHN.
Maintains an excel sheet with expenditures for tracking grants and purchases.
Maintains electronic files on PHN staff meetings and huddles.
Obtains data collection and develops monthly reports for the PHN department.
Coordinates routine maintenance and mileage for GSA vehicles.
Assists in related tribal projects with secretarial services as the need arises.
Maintains a high level of confidentiality and knowledge of the Privacy Act.
Provides outreach/home visits to clients in collaboration with PHN staff.
Makes appropriate referrals to community resources, consulting with the Supervisor/Director of Public Health Nursing.
Transports clients as needed.
Attends in-service and meetings as directed.
Is familiar with and utilizes community resources.
Consistently demonstrates organizational skills in managing workload.
Consistently follows Winnebago Public health department and PHN policies and procedures and demonstrates understanding of position goals and objectives.
Performs other related duties as directed or assigned by direct supervisor.