Public Disclosure Analyst

City of Tacoma • Tacoma, WA

8d

About The Position

Tacoma Public Utilities is creating an eligibility list for Public Disclosure Analyst. This role will join a team of professionals responsible to analyze, process, formulate and complete City of Tacoma's responses to Public Disclosure Requests (PDRs) in accordance with disclosure obligations contained in the Washington State Public Records Act, City public disclosure codes and policies and all other applicable mandates. As part of the City-Wide Public Records Office, assist in all aspects of the public disclosure process including to conduct research, apply independent analysis and judgment and utilize technology to discover, gather, review, and produce responsive records. Assist in coordination with City departments and the City Attorney's Office to ensure the public disclosure process is conducted in compliance with applicable requirements. Provide high levels of service to public record requestors and to all levels of City staff.

Requirements

• Bachelor's degree and three (3) years of progressively responsible experience in processing and responding to routine and complex public records requests in compliance with the requirements of the Public Records Act, including experience redacting routine and complex records per the Public Records Act exemptions.
• A combination of education and training which provides the experience necessary to perform the functions of the job will be considered
• Attend annual WAPRO training
• Microsoft Search (Office 365 & SharePoint Discovery Center) software certification, e-Discovery Document Review software certification
• Critical Infrastructure Protection Training (CIP) and Criminal Justice Information Services (CJIS) Training certification within 30 days of appointment into the classification
• Health Insurance Portability and Accountability Act (HIPPA) certification may be required for some positions
• Must successfully pass a Criminal Justice Information Services (CJIS) background check

Nice To Haves

• Certified Public Records Officer (CPRO) certificate or ability to obtain certification within 2 years of the appointment into the classification

Responsibilities

• Receive, review, analyze and respond to enterprise-wide public disclosure requests (PDRs) and other requests for City records received in the Public Disclosure Office
• Coordinate with city staff to obtain the requested public disclosure data, documents and related information
• Provide timely responses to complex and sensitive requests requiring a high degree of discretion and confidentiality
• Utilize applicable technology, including e-discovery software to discover, locate, search, process, redact, perform quality checks to produce records, including Electronically Stored Information (ESI)
• Research, locate, identify, retrieve and share applicable data as required
• Ensure all responsive records have been discovered, located, searched and if any exemptions apply
• Identify and log appropriate redactions and exemptions in accordance with the Public Records Act and established public records processes and procedures
• Coordinate and seek guidance with the City Attorney’s Office and legal staff for discovery and review of records and for analysis of records requiring redaction or withholding due to lawful exemptions
• Testify in public disclosure related litigations as needed
• Assist in the appeals from public records requestors
• Develop, design and deliver public disclosure trainings to public disclosure coordinators
• Assist with the state-mandated reporting of performance measures related to public records

Benefits

• Employee Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level