PTS Office Assistant, Recruitment

City of Santa Clarita, CA•Santa Clarita, CA

72d•$22•Onsite

About The Position

The City of Santa Clarita is recruiting for a part-time, temporary, seasonal (PTS) Office Assistant to provide administrative support to the Human Resources division, focusing on recruitment and onboarding processes. This position will work in a fast-paced, high-volume environment that requires strong communication skills and attention to detail, as well as the ability to manage multiple priorities and learn quickly. Based out of City Hall, this position is expected to work an estimated 20 to 30 hours per week (schedule is flexible).

Requirements

High School Diploma or GED or equivalent
Minimum of two years of experience providing exceptional administrative support within a fast-paced, professional environment
General understanding of human resources administration and the ability to provide support for recruitment and onboarding
Demonstrates a reliable and responsible work ethic during times of stress and changing priorities
Self-motivated, proactive, and the ability to anticipate the needs of others
Demonstrates critical thinking and good judgment in completing routine office tasks accurately and efficiently
Strong communication and listening skills and the ability to communicate verbally and in writing clearly, concisely, and effectively
Strong organizational skills while handling a heavy workload and organizing time and resources efficiently; proactive follow-up with employees, managers, and other Human Resources staff to communicate status updates, keep stakeholders informed, and move processes forward
Exceptional attention to detail and the ability to produce work that is both accurate and complete
Strong file management skills and the ability to develop and maintain accurate records and filing systems
Exceptional customer service skills and the ability to effectively respond to and address public and employee questions, identify issues, and share ideas
Strong computer skills and the ability to use Microsoft Excel to track information; Microsoft Word to prepare memos and letters; Microsoft Outlook to communicate with staff and manage deadlines; and third-party databases to accurately update information
Strong interpersonal skills and the ability to develop and maintain effective working relationships with employees, managers, and the public
Ability to maintain a high level of confidentiality, exercise professional judgment, and conduct oneself ethically
Reliable team player and the ability to work independently as well as collaborate as part of a larger recruitment team and division
The ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds

Nice To Haves

Human Resources experience is highly desirable
Any combination of education and experience that provides equivalent knowledge, skills, and abilities will be considered

Responsibilities

Provides administrative support to human resources, assisting with the recruitment and onboarding process for regular and part-time, seasonal, and temporary (PTS) recruitments
Assists with NeoGov online applicant management system, including setting up new users and updating agency, classification, and salary information
Creates and breaks down interview packets for regular and PTS recruitments
Screens employment applications for skills, experience, and education
Creates and maintains recruitment and personnel files
Conducts I-9 e-verifications for new hires and manages Nixle and DMV Employer Pull-Notice Program enrollments, ensuring accurate and timely processing; assists with tracking and monitoring a number of logs and databases
Prepares health authorizations for pre-employment physicals and drug screens
Collaborates with team to route Personnel Action Forms (PAFs) and enter information into the City's financial system
Provides exceptional customer service, including answering incoming phone calls for the division and assisting the public; follows up with candidates and hiring managers as directed
Drafts internal written communications, including emails, letters, and announcements
Assists in outreach efforts for open positions, including identification of sources for advertising and posting of vacancies
Assists with administering technical and written exams for candidates
Researches and compiles information as needed
Provides additional clerical support as needed