PT HSE Intake Coordinator

Brooklyn Public Library • Headquarters, KY

5d

About The Position

Brooklyn Public Library’s Adult Learning Program is seeking a Part-Time Intake Coordinator for a grant-funded position within the Adult Learning Education (WIOA) program. This role provides essential administrative and operational support to ensure the successful implementation of program services. The Intake Coordinator will manage a variety of day-to-day administrative and participant-facing responsibilities, including data entry, maintaining student records, filing, leading student intakes, recruitment efforts, enrollment sessions, and orientations. This individual will also provide phone and email support, work closely with key program staff, and assist participants with GED applications and related processes. This is a part time grant-funded opportunity through June 30, 2026. The salary for this position is $25 per hour for up to a 19-hour workweek.

Requirements

• Minimum of a High School Diploma or High School Equivalency (HSE) required
• Strong computer skills and proficiency in word processing, spreadsheets, internet, and database software
• Highly organized, self-motivated, and able to work independently with minimal supervision
• Excellent customer service, written and verbal communication, organizational, and problem-solving skills
• Ability to multitask, meet deadlines, and thrive in a fast-paced environment
• Willingness to attend professional development trainings on-site and off-site
• Must be able to travel between program sites as needed
• Flexible availability, including evenings and Saturdays, as required
• Demonstrated initiative and commitment to maintaining high professional standards

Nice To Haves

• Bachelor’s degree preferred
• Knowledge of grant-funded programs and experience supporting successful program implementation

Responsibilities

• Support all aspects of program intake for WIOA-funded classes
• Enter and maintain accurate data in electronic databases and student records systems
• Organize and maintain student files and intake documentation
• Triage and respond to telephone calls and email inquiries from prospective participants
• Facilitate recruitment, enrollment sessions, and student orientations
• Assist participants with GED applications and related support services
• Communicate and collaborate frequently with program staff and participants
• Perform related duties as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED