PT Honors Program Coordinator (80707)

IONA UNIVERSITY•City of New Rochelle, NY

1d•$21 - $28•Onsite

About The Position

The Part-Time Honors Program Coordinator provides essential operational and administrative support to ensure the efficient functioning of the Honors Program and a high-quality student experience. By overseeing program operations, maintaining accurate records, coordinating communications, supporting recruitment and retention efforts, and managing logistical processes, the coordinator enables the Honors Program Director to focus on academic leadership, curriculum oversight, faculty engagement, student mentorship, strategic planning, and institutional partnerships. The position requires exceptional organizational skills, attention to detail, discretion, strong communication abilities, and the capacity to work collaboratively across multiple university offices. Proficiency in MS Office, presentation, and other supportive software required.

Requirements

Exceptional organizational skills
Attention to detail
Discretion
Strong communication abilities
Capacity to work collaboratively across multiple university offices
Proficiency in MS Office, presentation, and other supportive software required

Responsibilities

Support Honors recruitment and yield initiatives by coordinating communications with prospective and admitted students, maintaining applicant and enrollment records, assisting with selection and onboarding processes, and supporting Admissions-related events.
Assist with Accepted Students events, orientation activities, and other recruitment and retention efforts designed to attract and engage high-achieving students.
Coordinate Honors credit processes, including tracking eligibility for summer and winter Honors credit use, maintaining records of requests and approvals, communicating with Student Financial Services and the Registrar, and providing procedural guidance to students.
Assist with scheduling and administration of Honors courses, including HON 350, HON 425, HON 450, and HON 475, by tracking faculty approvals, maintaining enrollment records, preparing Registrar submissions, monitoring enrollments, and communicating procedures to students.
Support academic operations by maintaining records related to Honors policies, student eligibility, and program requirements.
Monitor student progression and academic standing within the Honors Program and coordinate communications related to Academic Recovery processes, interventions, and referrals to appropriate campus resources.
Assist in maintaining timely and accurate communications regarding program requirements, deadlines, opportunities, and student support services.
Help ensure that students receive clear guidance regarding Honors policies, procedures, and curricular expectations.
Coordinate and maintain records related to Honors student service-learning, community engagement, leadership development, and experiential learning opportunities throughout the Honors curriculum.
Work collaboratively with academic Deans, Department Chairs, the Community Partner Liaison, the Office of Mission and Ministry, and other campus partners to support student placements, experiential learning opportunities, community-based projects, and leadership initiatives.
Assist in tracking student participation and completion of Honors service, leadership, and experiential learning requirements, ensuring accurate documentation and timely communication with students and faculty mentors.
Support the administration of the Honors culminating experience by coordinating student placements, tracking project milestones and requirements, maintaining records of approvals and completions, and facilitating communication among students, faculty advisors, and campus partners.
Maintain databases and assessment records related to experiential learning, service engagement, leadership activities, and community partnerships to support program assessment, student success initiatives, and institutional reporting.
Coordinate logistical and operational details associated with community-engaged learning, leadership programming, and other high-impact educational practices embedded within the Honors curriculum.
Coordinate Honors Program communications, including announcements, newsletters, event information, reminders, student guidance materials, and other program correspondence.
Support daily Honors Center operations and student-facing services, ensuring timely assistance, resource availability, and a welcoming environment that promotes student engagement and community.
Maintain organized digital and physical records, including forms, syllabi, assessment materials, service-learning documentation, faculty resources, and program archives.
Coordinate logistical planning and implementation for Honors events and programming, including receptions, Scholars Day, faculty workshops, student recognition events, community-building activities, and special initiatives.
Collaborate with university offices including Admissions, Advisement, Career Services, Student Financial Services, the Registrar, Facilities, Marketing, and Student Affairs to ensure efficient program operations and effective student support.
Assist with room scheduling, event planning, vendor coordination, materials preparation, and related operational needs.
Assist with collection, organization, and maintenance of assessment materials, student learning outcomes data, annual reports, and documentation supporting institutional effectiveness and accreditation processes.
Maintain Honors Program data and prepare routine reports related to enrollment, retention, graduation outcomes, student engagement, and program participation to support planning and decision-making.
Support grant reporting, program assessment activities, and other data-informed initiatives as needed.
Maintain Honors Program records and databases, including student standing, Academic Recovery status, curricular progress, graduation eligibility, Honors awards, and commencement participation.
Monitor student progression through the Honors curriculum and maintain accurate records of substitutions, service-learning fulfillments, capstone completion, and other program requirements.
Coordinate Honors graduation certification processes to ensure accurate recognition of student achievement, commencement participation, academic awards, and timely completion verification.
Support implementation of the revised Honors curriculum by maintaining curricular records, tracking student progress through new requirements, and coordinating communications related to curricular changes.