PS R&D Engineering Executive Assistant

HP•Houston, TX

4d•Onsite

About The Position

This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents, acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions.

Requirements

High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
Accounting
Administrative Support
Billing
Booking (Sales)
Calendar Management
Customer Data Management
Data Entry
Expense Reports
Finance
Front Office
Invoicing
Marketing
Microsoft SharePoint
Office Equipment
Office Management
Office Supply Management
Presentation Software
Purchasing
SAP Applications
Travel Arrangements
Effective Communication
Results Orientation
Learning Agility
Digital Fluency
Customer Centricity

Responsibilities

Performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
Assisting in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
Answering phone calls, taking messages, responding to routine emails on behalf of executives, and filtering and prioritizing incoming correspondence.
Coordinating travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
Providing general administrative support as needed, including photocopying, faxing, and mailing documents.
Generating statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives.
Acting as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
Conducting basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
Drafting and formatting routine documents, reports, and presentations, and proofreading and editing documents to ensure accuracy and compliance with company guidelines and policies.
Coordinating the administrative work within the department/division, while working with other departments/divisions and companies.