ProX Program Specialist-1

Kauffman Foundation • Headquarters, KY

3d • Hybrid

About The Position

The ProX Program Specialist provides hands-on administrative, outreach, and event support during the program’s busiest season. Working across multiple phases of the ProX summer internship cycle, this position helps the team prepare employer partners, recruit and onboard students, deliver large-scale program experiences, and respond to participant needs.

The Program Specialist serves as a knowledgeable and welcoming representative of ProX. This role communicates with students, families, employers, schools, and community partners; helps participants complete required program steps; maintains accurate records; and supports the day-to-day coordination necessary to deliver a high-quality work-based learning experience.

This position is well suited for someone who is organized, responsive, comfortable working with diverse groups, and able to shift between administrative tasks, participant support, and in-person events during a fast-paced program season.

Requirements

• Bachelor's degree or equivalent experience in education, social work, youth development, or related fields.
• At least five years of relevant industry experience, with prior experience in program management, coaching, youth development, and education.
• Experience coaching or mentoring youth, particularly those from historically underserved communities.
• Highly motivated, capable of self-directed work, detail-oriented and able to work collaboratively across teams and departments.
• Keen sense of responsibility and enjoy working with multiple demands, shifting priorities and constant change.
• Familiar with work-based learning, real-world learning frameworks, or student career readiness.
• Relationship builder and leader with the ability to engage, inspire, and work collaboratively and effectively with a wide array of internal and external stakeholders while building supportive relationships across diverse populations.
• Confident, and possesses professional credibility, and excellent writing and speaking skills.
• Demonstrates flexibility, professionalism, and a team-first attitude.
• Ability to function well in a high-paced and at times stressful environment.
• Must pass a criminal background check and fingerprint clearance.
• Strong computer literacy skills, including word processing, spreadsheets, and database applications.

Responsibilities

• Serve as a representative of the ProX team at school and community-based events, including info nights, recruitment fairs, and presentations.
• Support the dissemination of program materials and messaging to students, families, educators, and community contacts.
• Respond to inquiries and provide accurate, timely information about program eligibility, structure, and expectations.
• Engage directly with counselors, advisors, and school staff to ensure they are equipped to share information with their students.
• Collaborate with the ProX team to ensure alignment in messaging and student support.
• Support intern onboarding efforts by helping students complete required steps such as HR paperwork, Crossroads summer school application, and ProX required workshops.
• Assist in the planning and delivery of ProX onboarding sessions for both students and employer partners.
• Help ensure participants are informed, prepared, and aligned with ProX expectations prior to the start of their experience.
• Troubleshoot onboarding-related issues and provide timely support to students and employers as needed.
• Coordinate with ProX Coaches and program administrative staff to ensure smooth handoffs between recruitment, onboarding, and internship phases.
• Assist in staffing and facilitating ProX events, including info sessions, workshops, the Hiring Fair, onboarding sessions, and other ProX related events.
• Provide general event support and represent ProX in a professional and welcoming manner at all external engagements.
• Maintain accurate records of school visits, student inquiries, and outreach efforts using ProX systems.
• Support data tracking related to student engagement and student/employer onboarding progress.
• Communicate updates, concerns, and trends to the ProX program team in real time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level